Facilities administrative support, Internship

Recruiter
Ralph Lauren
Location
Milan, Italy
Posted
23 Sep 2022
Closes
30 Oct 2022
Ref
32708
Level
Intern
Company Description
Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands. At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview
The Facilities Administrative Support Intern is a support figure to the facilities team for R&M, cleaning and H&S activities for the Italian stores (3 RLS and 9 PFS), offices and showroom in Milan. The main responsibilities of the figure are updating files (costtrackers, budgets, special projects, general store information, etc.), following the administrative process in Ariba of POs and invoices in order to make sure to have all mandatory documents for H&S and to inventory and archive all facilities related documents for the whole department.

Essential Duties & Responsibilities

* Digitally inventorize and systemize all official documents of stores, showroom and offices in an ordered uniform way.
* Digitally inventorize all floorplans / electrical projects / HVAC projects of stores, showroom and offices in an ordered uniform way.
* Keep track of costs, PO's and invoices for stores.
* Ask for security documents to vendors and archive them in a structured way.

Experience, Skills & Knowledge

* Executing efficiently
* Precise and detail orientated
* Analyzing issues and solving problems
* Detail orientated
* English
* Good communication and collaboration skills
* Proactiveness
* Problem solving

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