Gemstone Acquisition Coordinator - Inventory Control

Responsible for physical and systematic receiving, issuing, shipping, and tracking of gemstones and pearls. Provide Inventory Control support for Gemstone Acquisition buying, grading and planning. This position may require additional projects and responsibilities deemed necessary to support departmental goals.

Key Accountabilities

RECEIVING AND RTV-ing:

• Receive physically and process systematically all incoming gemstone deliveries within established timeframe of receipt. Ensure stones are moved physically and systematically in accordance with company and departmental SOP (Standard Operational Procedure).
• Ensure accuracy of count, description, and cost. Escalate inaccuracies to Management for further follow up with supplier.
• Return Rejected merchandise to supplier and disposition from JDE system. Pool return per supplier to optimize shipping costs.

INVENTORY MANAGEMENT:

• Maintain inventory in the proper stocking locations, filing stock away appropriately.
• Perform Cycle counts, High Value counts, review transaction history to ensure accuracy. Perform secondary counts as needed when discrepancies occur.
• Process Inventory Adjustments, Purchase Order Conversions, ST/OT transfers to Internal manufacturing and grading locations.
• Perform count, visual inspection, system receipt, and put away of returned inventory as needed.
• Transfer inventory to and from the Inventory Control area.
• Transfer and receive inventory from external and internal customers (manufacturing, testing labs, JDIW, design, product development etc.).
• Participate daily in striving for continuous improvement in the Inventory Control Department

PURCHASING AND WORK ORDER FULFILLMENT:

• Ensure work orders are picked, filled, issued, and transferred to Internal Manufacturing and Virtual Vendors on a timely basis.
• Provide support to GA Planning and Buying on inventory requests or availability concerns.
• Write Generic purchase orders as required
• Purchase systematically in JDE (move to Stock) graded and approved merchandise.

SHIPPING

• Ensure all outbound packages are properly packaged as per procedures.
• Ensure all outbound packages are processed through IC on a timely basis and shipped as quickly as possible.
• Ensure that all outbound international shipments have detailed invoices and necessary documents such as CITES and harmonized tariff codes.
• Other duties and special projects as assigned by Manager or Director of GA

SAFETY

• Maintain clean and orderly work area
• Assist in maintaining the security and safety of the GA IC area

Required Qualifications

• Experience in operational or inventory control role
• Excellent written and oral communication skills
• Strong Organizational skills
• Ability to work effectively in fast paced, stressful environment
• Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Ability to Multi task.

Preferred Qualifications

• Knowledge of J.D. Edwards
• Undergraduate degree