Department and Industry Project Coordinator, International Trade and Marketing

New York, New York, United States
21 Oct 2022
01 Jan 2023
Full Time
Job Description:

The School of Business and Technology seeks a Coordinator to provide administrative and project management support to International Trade and Marketing Department. The incumbent will assist the Department Chair in managing the day-to-day operations of the department and other related tasks.

Essential Functions:

Administrative Tasks:
  • Organize, prioritize, review, and maintain office records and forms as well as attend, compose, and plan for department and advisory board meeting agenda and Minutes.
  • Coordinate with Human Resources and new faculty on the submission of required documents as well as preparation and circulation of action forms for hiring and related personnel activities.
  • Assist in working with and keeping records of curriculum changes as well as filling out the curriculum innovation forms, change of major page, new course cover page, and any other relevant information.
  • Use Banner/ Brio to retrieve information for reports used by the department, School, or College.
  • Input faculty pedagogic in Banner.
  • Ensure that faculty and staff office hours are set up properly and posted timely.
  • Coordinate the department's tenure and promotion process, scheduling and announcing peer observations and meetings, obtaining student evaluations, preparing the ballots, reappointment and promotion forms, circulating them for approval, and submission.
  • Assist faculty with preparation of action forms, change of grade, change of programs, and any such assistance required.
  • Contact faculty and students when courses are canceled as well as prepare the related forms for action to be taken within the College.
  • Track funds in the department's budget and FIT Foundation accounts.
  • Obtain invoices and prepare expense forms as needed for faculty.
  • Coordinate the preparation and distribution of student orientation slides and handouts as well as ITM faculty teaching guidelines.
  • Coordinate with the faculty, publisher, and FIT bookstore, necessary, in maintaining and updating course materials and books.
  • Attend workshops for change in FIT programs and/or to develop further skills, as needed. Keep the ITM Chair informed of tasks and developments.
  • Answer and appropriately handle incoming calls, greet students, and visitors.
  • Handle confidential information and materials.
  • Update student, alumni, and industry listservs every semester.
  • Assist in the coordination of the department alumni contact information bank including updating of their addresses, positions, affiliations, etc. as well as in their activities involving the department.
  • Assist in the coordination of the department's mentoring program including posting of the announcement, solicitation of mentors and mentees, and maintenance of records.
  • Coordinate the department's field trips including confirmation of the destination; preparation, distribution, posting of the flyers; arrangement of transportation, student sign up,
    collection of details, execution of release forms; conferring with host; as well as maintenance of camera, preparation of photos; and drafting thank your notes and recognition certificates.
  • Coordinate the department's scholarships including preparation, publishing, and distribution of the announcements and applications in consultation with the ITM Chair, FIT Foundation, the Office of Enrollment Management and Student Success, the honor, the students/applicants, as needed.
  • Coordinate, generate, and post ITM news; faculty, advisory board, scholarship, and any other information to be placed in the department's website, Facebook, LinkedIn and Instagram social media as well as FIT Newsroom, Hue magazine, including drafting of text and captioning of photos, as applicable, and assist coordinators of practicum, mentoring, and other programs.

Industry Specific Tasks:
  • Research, compile, compose, and review with ITM Chair information for distribution to industry partners.
  • Gather information from industry partners to create professional presentations and promotional materials.
  • Work directly with industry partners on planning, scheduling, and implementing aspects of the department initiatives.
  • Assist in maintaining contacts with national partners and resources to support continued participation in the department's events, sending of internship and career listings to coordinate potential job placement opportunities.
  • Attend industry events, such as those sponsored by the US Fashion Industry Association and Gemini Shippers Association, etc. both on and off campus on behalf of the department.
  • Work independently on coordinating different aspects of departmental industry projects, such as Talking Trade @FIT and Sustainable Global Sourcing forums.
  • Coordinate all logistics of the department's Talking Trade @FIT guest lectures including preparation of flyers; releases, bios, and photos from speakers; videotaping and editing set up; collection of presentation materials; preparation of program and recognition certificates.
  • Solicitation, training, and organization of volunteers; maintenance of camera and development of photos; drafting thank you notes; and coordinating with facilities.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.


Minimum Qualifications:
  • Bachelor's degree required.
  • Minimum of 3-5 years of administrative work experience.

Knowledge, Skills and Abilities:
  • Strong computer skills, including proficiency with document organization (Google platform preferred), Mail, Word, Excel and PowerPoint.
  • Demonstrated flexibility, professionalism, and ability to effectively build relationships with peers and industry professionals.
  • Strong organizational and problem-solving skills.
  • Must be a self-starter with the ability to prioritize effectively.

Preferred Qualifications:
  • Working knowledge of Banner, Blackboard, Brio, and Finance Enterprise.


Read Comprehend- Constant; Perform Calculations- Occasional; Communicate Orally- Constant; Reason & Analyze- Frequent; Write- Constant


The position is on campus, primarily in an office environment.


Sit- Frequent; Stand- Occasional; Bend- Occasional; Walk- Frequent; Climb- Occasional; Pull- Occasional; Push- Occasional; Lift

Additional Information:

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.
Salary Schedule 93
Hiring Salary: $66,187 per year

Full-Time Benefits
Employee Holiday and Work Schedule
Remote Pilot Program

Review of applications will begin immediately until the position is filled.

Successful completion of a background check is required for appointment to this position once an offer has been made.

Application Instructions:

In order to be considered for the position, you must submit the following documents online:
  • Resume
  • Cover letter
  • A list of three references with telephone numbers and email addresses

Returning Applicants- Login to your FITNYC Careers Account to check your completed application.

Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.

For more information about FIT, please visit FIT's website at: .

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

EEO/ Affirmative Action Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212.217.3360,

The Fashion Institute of Technology is an Equal Opportunity/Affirmative Action Employer and is strongly and actively committed to diversity within the community.

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Department and Industry Project Coordinator in the International Trade and Marketing Department.

The Fashion Institute of Technology, a part of the State University of New York, has been a leader in career education in art, design, business, and technology for nearly 70 years. With a curriculum that provides a singular blend of hands-on, practical experience, classroom study, and a firm grounding in the liberal arts, FIT offers a wide range of outstanding programs that are relevant to today's rapidly changing industries. Internationally renowned, FIT draws on its New York City location to provide a vibrant, creative community in which to learn. The college offers more than 45 majors and grants AAS, BFA, BS, MA, MFA, and MPS degrees, preparing students for professional success and leadership in the global marketplace.

With close ties to industry, FIT draws faculty from the city's art, business, and design elite, and from the rich academic community of the region. The college continually seeks creative faculty members who are passionate about their field and demonstrate exceptional professional capability in the core competencies of instruction design, learning enrichment, globalism, and use of technology, as well as mastery of established and emerging industry practices.

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