Studio Manager/Executive Assistant

Recruiter
Delos
Location
London (Central) (GB)
Posted
31 Oct 2022
Closes
30 Nov 2022
Function
Operations
Level
Manager
Contract Type
Permanent
Hours
Full Time

Facilities - Operation and Maintenance

  • First point of contact for all internal and external studio related queries/issues. Maintaining the condition of the studio (repairs and maintenance) in line with budget utilising third party trade support Sign off all facility orders (catering, stationery, and studio supplies) in line with budget. Managing all studio utilities administration, including meter readings, invoice sign off and maintenance. Ensuring all studio requirements are in place for team members onboarding/offboarding including IT. Also ensuring the end-to-end onboarding/offboarding process is upheld.

Systems and IT

  • First point of contact for all IT/Phone queries/issues Administrating and accounting for all company software Ensuring all IT requirements are in place for team members onboarding/offboarding Responsible for creating and delivering timely IT training support documentation company wide Responsible for IT, landline and mobile asset management. Other company core systems administrative support – Zedonk

Archive, Sample Management Support and Offsite Storage

  • Managing the archive, including but not limited to relationship with sample management system provider, working closely with all connected departments to uphold archive standards and procedures Supporting the flow of samples in the supply chain to be accounted for and stored accordingly Managing the offsite storage

Travel

  • Assisting with company travel management and processes.

Projects and Cross Functional Support                       

  • Supporting ad hoc departmental and team projects, company-wide events and business and out of hours events
  • Performing personal and business errands for the founder and others where specified by the founder
  • Carrying out general administrative duties for the founder and wider team
  • Preparing agenda and information required for all internal and external meetings
  • Supporting production of presentations and papers 
  • Managing expense reports of all company cards
  • Paying invoices in line with company procedures and filing
  • General office administration including ordering of stationery and the distribution of all post 
  • Respond to and declare any external invitation and speaking requests 
  • Partner/contact distribution list creation and ongoing management for communications both internally and externally 
  • Provide administrative and organisational support to the wider team as and when required
  • Managing the showroom and maintaining visual standards throughout the business

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