Temporary Administrative Coordinator, Faculty Development & CET

New York, New York, United States
02 Nov 2022
03 Jan 2023
Full Time
Job Description:

Provides administrative support to the Director for Faculty Development/CET for FIT's Faculty Development, and Center for Excellence in Teaching programs. Plans and executes events and large meetings for all unit activities. The administrative coordinator provides a full range of administrative support for grant-funded initiatives anchored in the CET; supervises grant-funded clerical and technical assistants; provides administrative support services for campus-wide, unit sponsored events, as well as university-wide events, such as SUNY conferences and webinars; provides a full range of support for SUNY Chancellor awards; collects information and maintains the unit's electronic files along with institutional assessment data for all faculty development and grant-related activities. Additionally, the administrative coordinator works with the Director to update web-based electronic resources, and prepares materials for the web.

Essential Functions:
  • Budget: Management of the Faculty Development Grants and Awards and the CET budgets; maintains budget records and communicates with the offices of Accounts Payable and Purchasing. Provides updates to the director.
  • Event Coordinator: Working with the Director, designs events, reserves facilities, 20 % orders refreshments, books IT services (e.g., event recording) Invites event participants,
    works as the point person for all unit event RSVPS; records event attendance and provides the director with data for reporting.
  • Faculty Development Grants and Awards: Receives and collates FDGA applications and forwards those to the committee; sends reminder emails to committee and applicants; serves as FDGA recording secretary; with supervision, writes award letters for AA signature; reviews and processes faculty reimbursements and personnel payments; provides FDGA data for reporting; coordinates with FDGA chair when needed.
  • SUNY Chancellor Awards: Updates SUNY Chancellor's Award (SCA) announcements; Receives and preliminarily reviews nominee submissions for the director; Sends
    reminder emails; Provides secretarial/administrative services for SCA process; Locates students to serve on SCA committee; Serves as SCA committee recording secretary;
    Packages and ships/transmits completed Chancellor's Award nominations to Albany.
  • Other Activities: Signs tech aide time-sheets and, with supervision, writes tech aide evaluation report; supervises FWS students when needed. In consultation with the
    director and coordinator, answers faculty questions about CET program. Supplies reporting data for bi-monthly, annual report, grants reports and miscellaneous reporting

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.


Minimum Qualifications:
  • Bachelor's degree required.
  • Three (3) years of experience providing administrative support for an academic or an administrative unit (K-12 - higher ed institution).

Knowledge, Skills and Abilities:
  • Knowledge of a variety of digital software programs such as Microsoft Office, and Google products.
  • Detail oriented; methodical; customer service skills.
  • Ability to work in a collaborative environment, under supervision and individually.
  • Ability to learn the use of specific college-related software (e.g. Bi-Tech/Finance Enterprise).

Preferred Qualifications:
  • Experience with event coordination, budget management, all tasks associated with multiple and simultaneous project management and well as unit management.


Read Comprehend- Constant; Perform Calculations- Frequent; Communicate Orally- Constant; Reason & Analyze- Frequent; Write- Constant


The position is on campus, primarily in an office environment or classroom.


Sit- Frequent; Stand- Occasional; Bend- Occasional; Walk- Frequent; Climb- Occasional; Pull- Occasional; Push- Occasional; Lift

Additional Information:

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.
Salary Schedule 93
Hiring Salary (Prorated): $66,187 per year

Review of applications will begin immediately until the position is filled.

This posting is for one (1) temporary position that is expected to last through or around February 24, 2023 depending on date of hire.

Successful completion of a background check is required for appointment to this position once an offer has been made.

Application Instructions:

In order to be considered for the position, you must submit the following documents online:
  • Resume
  • Cover Letter
  • Unofficial Transcript
  • A list of three references with telephone numbers and email addresses

Returning Applicants- Login to your FITNYC Careers Account to check your completed application.

Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.

For more information about FIT, please visit FIT's website at: http://www.fitnyc.edu .

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

EEO/ Affirmative Action Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212.217.3360, titleix@fitnyc.edu.

The Fashion Institute of Technology is an Equal Opportunity/Affirmative Action Employer and is strongly and actively committed to diversity within the community.

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Temporary Administrative Coordinator in the Faculty Development & CET Department.

The Fashion Institute of Technology, a part of the State University of New York, has been a leader in career education in art, design, business, and technology for nearly 70 years. With a curriculum that provides a singular blend of hands-on, practical experience, classroom study, and a firm grounding in the liberal arts, FIT offers a wide range of outstanding programs that are relevant to today's rapidly changing industries. Internationally renowned, FIT draws on its New York City location to provide a vibrant, creative community in which to learn. The college offers more than 45 majors and grants AAS, BFA, BS, MA, MFA, and MPS degrees, preparing students for professional success and leadership in the global marketplace.

With close ties to industry, FIT draws faculty from the city's art, business, and design elite, and from the rich academic community of the region. The college continually seeks creative faculty members who are passionate about their field and demonstrate exceptional professional capability in the core competencies of instruction design, learning enrichment, globalism, and use of technology, as well as mastery of established and emerging industry practices.

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