Office Associate, Office of the President

Location
New York, New York, United States
Posted
04 Nov 2022
Closes
01 Jan 2023
Ref
155437
Function
Operations
Hours
Full Time
Job Description:

The Office Associate reports to the Special Assistant to the President and manages a wide-range of administrative support activities for the President's Office.

Essential Functions:
  • Manage the front desk of the President's Office suite and provide support to the President's team.
  • Answer phones, log messages and direct calls to the appropriate department or individual.
  • Maintain and order office and event supplies.
  • Receive and sort in-coming mail for distribution within the office as well as prepare packages and forms for outgoing mail act as a liaison to the mail operations team.
  • Assist with the planning and preparation for large scale meetings and events, including commencement.
  • Complete reservation forms to book event spaces and meeting rooms on campus, maintain events calendar for the President's Office and act as a liaison to the facilities rentals team.
  • Setup, manage and troubleshoot technology needs for meetings and the office in general.
  • Conduct research and prepare presentations.
  • Prepare correspondence, memos, presentations and other documents.
  • Maintain and manage electronic files.
  • Organize and prepare interview packets for faculty searches.
  • Prepare weekly car requests, and input tickets for IT and service requests.
  • Review and process invoices for all of the President's Office cost centers.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:
  • Bachelor's degree and five (5) years of appropriate experience required.

Knowledge, Skills, and Abilities
  • Excellent verbal and written communication skills.
  • Professional personal presentation and positive, courteous disposition.
  • Superlative attention to detail, strong initiative, flexibility and outstanding reliability.
  • Excellent organizational skills.
  • Knowledge of computers and relevant software applications such as Microsoft Office Suite, and Adobe Suite.
  • Knowledge of administrative and clerical procedures.
  • Knowledge of customer service principles and procedures.

MENTAL REQUIREMENTS

Read Comprehend- Constant; Perform Calculations- Frequent; Communicate Orally- Constant; Reason & Analyze-Constant; Write- Constant

WORKING ENVIRONMENT

The position is on campus, primarily in an office environment.

PHYSICAL REQUIREMENTS

Sit- Frequent; Stand- Frequent; Bend- Occasional; Walk- Occasional; Climb- Occasional; Pull- Occasional; Push- Occasional; Lift

Additional Information:

Days/Hours: M-F, 9am-5pm, in person, occasional evening hours; work schedule subject to change based on needs of the department.

Salary Schedule 91C
Hiring Salary: $59,633 per year
Mid Range Salary: $69,053 per year
Maximum Salary: $80,403 per year

Full-Time Benefits
Employee Holiday and Work Schedule
Remote Pilot Program

Review of applications will begin immediately until the position is filled.

Successful completion of a background check is required for appointment to this position once an offer has been made.

Application Instructions:

In order to be considered for this position, you must apply online and attach the following documents; http://fitnyc.interviewexchange.com:
  • Resume
  • Cover letter
  • Unofficial Transcript
  • A list of three references with telephone numbers and email addresses

Returning Applicants- Login to your FITNYC Careers Account to check your completed application.

Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.

For more information about FIT, please visit FIT's website at: http://www.fitnyc.edu .

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

EEO/ Affirmative Action Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212.217.3360, titleix@fitnyc.edu.

The Fashion Institute of Technology is an Equal Opportunity/Affirmative Action Employer and is strongly and actively committed to diversity within the community.

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites applications for an Office Associate in the Office of the President.

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