Part-Time Administrative Secretary, Communications Design Pathways

Location
New York, New York, United States
Posted
04 Nov 2022
Closes
29 Dec 2022
Ref
153984
Function
Operations
Level
Manager
Hours
Part Time
Job Description:

The Administrative Secretary will provide a broad range of secretarial and administrative support to the Communications Design Pathways Department. The incumbent will assist the Department Chairs and Coordinator in managing the day-to-day operations of the department and other related tasks.

Essential Functions:
  • Perform daily office administrative duties including but not limited to: greeting and directing visitors, answering phones, maintain department office files, mail distribution, attend department meetings and take minutes.
  • Collect course syllabi and tentative teaching assignments.
  • Distribute course schedules and post faculty office hours.
  • Maintain faculty absences in FARS and coordinate with Chairperson/Department Coordinator on substitute instructors.
  • Submit Faculty Extra Hours reports to Chairperson and Dean's Office.
  • Assist with purchase requisitions, vouchers, travel and expenses in Finance Enterprise.
  • Gather department accomplishments for President's report.
  • Maintain department contact list and telephone directory.
  • Coordinate maintenance of studio equipment, including all locker inventory and repairs.
  • Assign student lockers, maintain inventory records and manage payment requests.
  • Receive and catalog new studio equipment.
  • Maintain open studio schedule and check out equipment for students.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:
  • Associate's degree required.
  • Minimum of two to four years of appropriate experience. *In Lieu of degree, additional years of experience may be considered.

Knowledge, Skills and Abilities:
  • Ability to maintain a high degree of confidentiality and discretion.
  • Strong organizational skills and experience with organizing or contributing to office procedures.
  • Must be a self-starter with the ability to work both independently and in a team environment.
  • Demonstrated experience working with Google Platform, Microsoft Office Suite (Word, Excel, PowerPoint) and Pivot Tables.

Preferred Qualifications:
  • Bachelor's degree preferred.
  • Five years of work experience in an academic setting.
  • Working knowledge of Banner, Blackboard, Brio, and Finance Enterprise.

MENTAL REQUIREMENTS

Read Comprehend- Constant; Perform Calculations- Constant; Communicate Orally- Constant; Reason & Analyze- Frequent; Write- Frequent

WORKING ENVIRONMENT

The position is on campus, primarily in an office environment or classroom.

PHYSICAL REQUIREMENTS

Sit- Constant; Stand- Occasional; Bend- Occasional; Walk- Frequent; Climb- Occasional; Pull- Occasional; Push- Occasional; Lift

Additional Information:

Days/Hours: M-F, 12pm-5pm, in person (25 hours per week); work schedule subject to change based on needs of the department.
Salary Schedule 90
Hiring Rate: $31.92 per hour

Part-Time Benefits
Employee Holiday and Work Schedule

Review of applications will begin immediately until the position is filled.

Successful completion of a background check is required for appointment to this position once an offer has been made.

Application Instructions:

In order to be considered for the position, you must submit the following documents online:
  • Resume
  • Cover letter
  • A list of three references with telephone numbers and email addresses

Returning Applicants- Login to your FITNYC Careers Account to check your completed application.

Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.

For more information about FIT, please visit FIT's website at: http://www.fitnyc.edu .

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

EEO/ Affirmative Action Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212.217.3360, titleix@fitnyc.edu.

The Fashion Institute of Technology is an Equal Opportunity/Affirmative Action Employer and is strongly and actively committed to diversity within the community.

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Part-Time Administrative Secretary in the Communications Design Pathways Department.

The Fashion Institute of Technology, a part of the State University of New York, has been a leader in career education in art, design, business, and technology for nearly 70 years. With a curriculum that provides a singular blend of hands-on, practical experience, classroom study, and a firm grounding in the liberal arts, FIT offers a wide range of outstanding programs that are relevant to today's rapidly changing industries. Internationally renowned, FIT draws on its New York City location to provide a vibrant, creative community in which to learn. The college offers more than 45 majors and grants AAS, BFA, BS, MA, MFA, and MPS degrees, preparing students for professional success and leadership in the global marketplace.

With close ties to industry, FIT draws faculty from the city's art, business, and design elite, and from the rich academic community of the region. The college continually seeks creative faculty members who are passionate about their field and demonstrate exceptional professional capability in the core competencies of instruction design, learning enrichment, globalism, and use of technology, as well as mastery of established and emerging industry practices.

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