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Administrative Assistant- Americas

Tiffany & Co.
New York, New York, United States
Closing date
11 Mar 2023

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The Administrative Assistant supports the administrative needs of select Vice Presidents of the America' Executive team. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee.

Key Accountabilities

Calendar Management:
  • Proactively manage daily calendars and resolve scheduling conflicts
  • Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules

Travel Coordination:
  • Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
  • Create travel itineraries
  • Prepare accurate expense reports through ExpenseVisor

  • Communicate and liaise with the team to properly inform calendar and project management
  • Create and compile detailed PowerPoint presentations for Senior management and general meetings

General Administration:
  • Assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc.
  • Assist in the organization of files for VPs
  • Process invoices through accounts payable / expense visor system
  • Support ad hoc project requests
  • Distribute mail and coordinate shipping with the mailroom

  • 4+ years of previous administrative assistant experience working with high level or multiple executives
  • Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
  • Must be discrete due to exposure of highly confidential client information
  • Ability to multitask and prioritize workload
  • Must have excellent organizational skills
  • Strong communication skills
  • Ability to work independently
  • Former retail environment experience is preferred
  • Bachelor's degree preferred

​​​​​​​The hiring range for this position ranges from $25.80 - $34.90 per hour. The rate of pay offered will be dependent upon candidates' relevant skills and experience.

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