Executive Assistant to C-level top executives

Location
Milano, Lombardia, Italy
Posted
08 Nov 2022
Closes
08 Jan 2023
Ref
209512741
Function
Legal
Hours
Full Time
BASIC PURPOSE OF THE JOB

This position provides support to the Group General Counsel and to a second C-level top executive in personal/administrative tasks and organizational management, acting as a focal point for all issues regarding planning of the executives daily engagements.

MAIN RESPONSIBILITIES
  • Act as the focal point of contact on behalf of the supported executives: screen and direct phone calls, filter requests, distribute correspondence and liaising with internal and external stakeholders on various projects and tasks;
  • Manage of the daily agenda;
  • Prepare presentation materials and background documents;
  • Open, sort, and distribute incoming correspondence, including faxes and email, organize deliveries;
  • Manage business travels and travel expenses record;
  • Handle requests and queries appropriately, maintaining professionalism, strict confidentiality and discretion;
  • Support the Corporate Secretary of the Board in the organization of the Company committees:
    • Organization of members' travel and logistics
    • Invitations and agenda
    • Preparation and collection of documentation
BACKGROUND AND PRINCIPAL SKILLS REQUIRED
  • Outstanding time-management skills and the ability to prioritize , organize and coordinate multiple tasks;
  • Ability to work well with all levels of management, staff, departments and third parties;
  • Ability to handle confidential information with discretion, to adapt to various competing demands;
  • Ability to work independently;
  • Proficiency in Microsoft Office, with aptitude to learn new software and systems;
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge;
  • At least 4-5 years of experience in similar role;
  • Previous experience as Assistant in consultant or legal companies;
  • University degree;
  • Excellent written and verbal communication in English and Italian