Library Associate, Gladys Marcus Library

Location
New York, New York, United States
Posted
09 Nov 2022
Closes
07 Jan 2023
Ref
155313
Function
Operations
Hours
Full Time
Job Description:

Reporting to Executive Coordinator, the Library Associate provides a wide range of administrative support for the Library Director's Office and performs high level administrative functions with responsibility for: facilities oversight, ensuring space maintenance, purchase requisitions, calendaring for the director and writing or editing assignments. This position also provides public service support at all library service points as needed.

Essential Functions:
  • Establish and maintain a welcoming and collegial office environment while providing informed organizational knowledge and administrative services.
  • Provide administrative support for the Library Director, including calendaring and communications management, files management, research, travel arrangements; compiles and organizes information for meetings, reports and special projects.
  • Use financial management system to process bills, initiate purchase orders, track petty cash, submit travel and business reimbursements for all library units; work on special projects related to the budget.
  • Determine and coordinate library facilities management to meet departmental objectives: conduct weekly facility inspections of physical conditions and signage; submit and track work orders through completion; provide weekly facility reports to library leadership.
  • Provide research assistance and general services at library service desks for students, faculty, and visiting professionals and scholars. Work side-by-side with faculty librarians;
  • Provide in-person and virtual reference services to FIT affiliates and visiting researchers; assist in using printed and online materials, including directories, complex databases and specialized resources.
  • Maintain files and documents in all formats; help ensure compliance with M-1 retention schedules.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:
  • Bachelor's degree required.
  • Minimum of two (2) years of work experience with a high level customer service as a focus.

Knowledge, Skills and Abilities:
  • Must possess highly effective verbal and written communication skills; ability to compose correspondence and prepare administrative reports; Must possess and demonstrate excellent customer service skills.
  • Excellent organizational skills, detail oriented and working knowledge of administrative procedures.
  • Ability to work independently and employ initiative in the workplace.
  • Proficient in Microsoft Office suite applications; proficient in Google suite applications; proficient in online calendaring; familiar with graphic design apps; familiar with social media apps.
  • Proven ability to work within a dynamic and diverse environment.
  • Proficiency in research methods, including navigating online catalogs and knowledge effective search terminology.
  • Familiarity with the holdings of other college libraries, the New York Public Library, and other institutions throughout the country in order to provide patrons with additional research options.

Preferred Qualifications:
  • Experience working in an office environment with administrative assistant duties, in a library and/or in an academic library in any capacity is preferred.

MENTAL REQUIREMENTS

Read Comprehend- Constant; Perform Calculations- Frequent; Communicate Orally- Constant; Reason & Analyze- Constant; Write- Frequent

WORKING ENVIRONMENT

The position is on campus, primarily in an office environment.

PHYSICAL REQUIREMENTS

Sit- Frequent; Stand- Frequent; Bend- Occasional; Walk- Occasional; Climb- Occasional; Pull- Occasional; Push- Occasional; Lift

Additional Information:

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.

Salary Schedule 92 ; Successor Agreement (page 7)
Hiring Salary: $60,685 per year
Mid Range Salary: $75,308 per year
Maximum Salary: $87,683 per year

Full-Time Benefits
Employee Holiday and Work Schedule
Remote Pilot Program

Review of applications will begin immediately until the position is filled.

Successful completion of a background check is required for appointment to this position once an offer has been made.

Application Instructions:

In order to be considered for the position, you must submit the following documents online:
  • Resume
  • Cover letter
  • Unofficial Transcript
  • A list of three references with telephone numbers and email addresses

Returning Applicants- Login to your FITNYC Careers Account to check your completed application.

Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.

For more information about FIT, please visit FIT's website at: http://www.fitnyc.edu .

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

EEO/ Affirmative Action Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212.217.3360, titleix@fitnyc.edu.

The Fashion Institute of Technology is an Equal Opportunity/Affirmative Action Employer and is strongly and actively committed to diversity within the community.

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Library Associate in the Gladys Marcus Library.

The Fashion Institute of Technology, a part of the State University of New York, has been a leader in career education in art, design, business, and technology for nearly 70 years. With a curriculum that provides a singular blend of hands-on, practical experience, classroom study, and a firm grounding in the liberal arts, FIT offers a wide range of outstanding programs that are relevant to today's rapidly changing industries. Internationally renowned, FIT draws on its New York City location to provide a vibrant, creative community in which to learn. The college offers more than 45 majors and grants AAS, BFA, BS, MA, MFA, and MPS degrees, preparing students for professional success and leadership in the global marketplace.

With close ties to industry, FIT draws faculty from the city's art, business, and design elite, and from the rich academic community of the region. The college continually seeks creative faculty members who are passionate about their field and demonstrate exceptional professional capability in the core competencies of instruction design, learning enrichment, globalism, and use of technology, as well as mastery of established and emerging industry practices.

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