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Executive Assistant to CEO

Sister Jane
Closing date
12 Dec 2022

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Coordinator / Executive
Contract Type
Full Time

Job Details

This is a very attractive role for an experienced professional with outstanding organisation, communication and analytical skills and who is passionate about fashion and seeking to join a fast growing and international team.

The successful candidate will be assisting and supporting the CEO on a wide variety of projects across the business at a time the company is developing and growing


Role and Responsibilities:

1. CEO Assistant

  • Assist the CEO on all matters relating to the organisation of the company operations
  • Support the CEO in the management of the Company’s workflows by creating critical paths and maintaining project lists
  • Represent the first point of contact for discussions with the CEO, filtering and prioritising enquiries and tasks
  • Project manage ad hoc projects
  • CEO diary and travel planning

2. Showroom Management

  • Overall responsibility for the showroom day-to-day operations
  • Creating the rota and managing the showroom assistants’ work schedules
  • Ensuring all showroom assistants are working in-line with company policies
  • Being a point of contact for the showroom team
  • Ability to assist customer enquiries, when required
  • General admin of showroom resources  

3. Office & Facilities Management

  • Being a keyholder for the office & showroom.
  • Making sure that the office and company’s buildings are all maintained at the highest standard
  • Coordinating with contractors:
    • IT solutions
    • building maintenance
    • Legal services
  • Responsibility for office and showroom facilities purchases  

Skills and Requirements:

  • 3 years or more experience in a relevant Executive Administrative position, ideally in a fashion business
  • Highly dynamic and organised individual with a passion for the fashion industry
  • Well organised and effective person with good time management, multi-tasking and prioritisation skills
  • Very strong communication skills with excellent use of written English.
  • Ability to condense and summarise key information
  • Fluency in additional European languages is an advantage.
  • A self-starter and motivated person, who can demonstrate initiative and able to work independently Strong knowledge of MS Office package


Sister Jane is a London-based fashion brand, creating unique, vintage-inspired designs.

Never the quiet one, we combine whimsical eccentricity with a distinctive style signature. Pieces emphasise unique, unexpected details that are colourful, fresh, and trend-led, while carrying a retro nod. Instead of following the traditional fashion calendar, Sister Jane launches new capsule collections every 6 weeks, on a rolling basis, allowing the brand to offer a continuously refreshed range of new, up-to-date styles in stores. Sister Jane is available at over 200 retailers worldwide. Our Notting Hill studio is the creative hub where everything begins.

Discover more at

Find Us
36 Golborne Road
W10 5PR
United Kingdom

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