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Administrative Assistant

Employer
Tiffany & Co.
Location
New York, New York, United States
Closing date
7 Mar 2023

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The Administrative Assistant will provide support to the Vice President - Artistic Director of Jewelry & High Jewelry. The individual will apply time management, administrative and organizational skills to support the office of the VP. Come work with us!

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Location: This position is in-person, 5 days per week, at our Corporate Headquarters in New York, NY.

This role requires fluent written and verbal communication skills in both French and English and 5+ years of previous Administrative Assistant experience.

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Calendar and time management

Work with VP and Design Management team to maintain and balance fluid calendar to meet the needs of the Artistic Director and Design Studio at large.

Oversee the planning (flights, hotels, visas, car rentals, reservations, etc.) and itineraries of a very busy and dynamic international travel schedule.

Work alongside Design Management to ensure that the VP-Artistic Director has adequate time allotted to review and critique designs in order to meet deliverables.

Partner with Design Management to build the agenda and prepare necessary materials for meetings with the CEO and EVP.

Administration & Communication

Handle and maintain the upkeep of library of current designs for VP-Artistic Director.

Prepare and draft general correspondence for VP.

Organize and coordinate and maintain the office of the VP-Artistic director.

Review and systematically approve expense reports on behalf of the VP-Artistic Director.

Develop and cultivate relationships with cross-functional Administrative and Executive assistants.

Prepare and submit facilities requests on behalf of the VP Artistic Director.

Run jewelry borrowing (requesting, tracking and systematically reconciling) on behalf of the VP.

Ensure that all necessary preparations and tools are in place for scheduled meetings and special events.

Project management

Work on special projects as assigned by leadership.

Lead a wide variety of personal and professional tasks on an as needed basis.

Required Qualifications:
  • Fluency in the French and English languages
  • At least 5+ years of administrative experience
  • Excellent verbal and written communication skills and ability to work independently with minimal direction as well as part of a team
  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook
  • Excellent organizational skills and attention to detail
  • Enjoys working with and supporting others in a highly creative and dynamic environment
  • A strong sense of independence and initiation
  • Ability to work on multiple projects while optimally prioritizing workload
  • Resilient, diplomatic, discreet, confidential and trustworthy
  • Maturity and discretion to handle confidential matters
  • Team player and proactive personality


Preferred Qualifications:
  • Knowledge and passion for creative fields, including design, fashion, art, architecture and film


The hiring range for this position ranges from $25.80 - $34.90/ hour. The rate of pay offered will be dependent upon candidates' relevant skills and experience.
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