Senior Administration Officer

Ho Chi Minh City, Vietnam
Closing date
29 Oct 2023

View more

Senior Manager
Full Time

Job Details


Assisting the Head Office of the RO of PVH Far East Limited in HCMC with the following:

Admin activities including
  • To manage and maintain the daily operation of the office
  • To monitor performance of local travel agent regarding travel booking for staff
  • To assist in necessary office setup if required and coordinate with fit out Contractors if applicable. Communicate with internal associates for the scheduling of the renovation work
  • To source & purchase additional furniture like desks & chairs to cope with the change of layout due to modifications
  • To review & update value of office contents for office insurance against fire, burglary & storm, etc.
  • To monitor the effectiveness of copiers/printers, microwave ovens, boilers, phone sets & various audio-visual aids.
  • To contact suppliers for various equipment, collect catalogues and study specifications & functions.
  • To compare prices & functions against company's needs. Check users' reference. Attend demonstrations.
  • To arrange for the contracts with LL, travel agent, courier service, car service, coffee machine etc. to be renewed.
  • To assist in organizing employee engagement events, conference, high official meeting et
  • To ensure compliance of Environmental, Health & Safety regulations within the company.

  • To coordinate with Landlord for new or renewal of Tenancy Agreement
  • To work with Administration and Legal team on the Contract Authorization Process
  • Assisting and work with Head Office to consolidate information or data for new Corporate policy

  • To manage and coach a small team of Admin Assistant / Admin Officer / Admin and Accounting Officer / Amah / contractors in the aspects of travel arrangement, general office supplies, repair & maintenance, verify bills for carrying out above functions plus expenses incurred for courier service, company cars, office rate/rent, water, electricity, carpark, telecommunication etc.
  • To manage mailroom function
  • To ensure the reception desk is attended. Assign possible clerical work to them

  • Handle ad hoc projects as assigned by supervisor


• Embrace PVH's core values: Individuality, Partnership, Passion, Integrity, and Accountability.


Education & Experience:

• Minimum of 6 years of related experience

• Post-secondary degree. University degree in Business Administration or Finance preferred.


• Responsible, detail-oriented and able to work independently

• Strong time management and organizing skill. Able to prioritize urgent and ad-hoc tasks

• Able to ask appropriate questions to clarify the priority/ scope of work

• Excellent skill in MS Office - Word, Excel, PowerPoint, Outlook

• Proficiency in using MS Word, Excel, PowerPoint Processing


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