Senior Administration Officer

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES

Assisting the Head Office of the RO of PVH Far East Limited in HCMC with the following:

Admin activities including

• To manage and maintain the daily operation of the office
  
• To monitor performance of local travel agent regarding travel booking for staff
  
• To assist in necessary office setup if required and coordinate with fit out Contractors if applicable. Communicate with internal associates for the scheduling of the renovation work
  
• To source & purchase additional furniture like desks & chairs to cope with the change of layout due to modifications
  
• To review & update value of office contents for office insurance against fire, burglary & storm, etc.
  
• To monitor the effectiveness of copiers/printers, microwave ovens, boilers, phone sets & various audio-visual aids.
  
• To contact suppliers for various equipment, collect catalogues and study specifications & functions.
  
• To compare prices & functions against company's needs. Check users' reference. Attend demonstrations.
  
• To arrange for the contracts with LL, travel agent, courier service, car service, coffee machine etc. to be renewed.
  
• To assist in organizing employee engagement events, conference, high official meeting et
  
• To ensure compliance of Environmental, Health & Safety regulations within the company.
  

Contract

• To coordinate with Landlord for new or renewal of Tenancy Agreement
  
• To work with Administration and Legal team on the Contract Authorization Process
  
• Assisting and work with Head Office to consolidate information or data for new Corporate policy
  

Supervision

• To manage and coach a small team of Admin Assistant / Admin Officer / Admin and Accounting Officer / Amah / contractors in the aspects of travel arrangement, general office supplies, repair & maintenance, verify bills for carrying out above functions plus expenses incurred for courier service, company cars, office rate/rent, water, electricity, carpark, telecommunication etc.
  
• To manage mailroom function
  
• To ensure the reception desk is attended. Assign possible clerical work to them
  

Others

• Handle ad hoc projects as assigned by supervisor
  

CORE VALUE

• Embrace PVH's core values: Individuality, Partnership, Passion, Integrity, and Accountability.

QUALIFICATIONS & EXPERIENCE

Education & Experience:

• Minimum of 6 years of related experience

• Post-secondary degree. University degree in Business Administration or Finance preferred.

Skills:

• Responsible, detail-oriented and able to work independently

• Strong time management and organizing skill. Able to prioritize urgent and ad-hoc tasks

• Able to ask appropriate questions to clarify the priority/ scope of work

• Excellent skill in MS Office - Word, Excel, PowerPoint, Outlook

• Proficiency in using MS Word, Excel, PowerPoint Processing