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Operations Coordinator

Olivia von Halle
Central London
Closing date
31 Jan 2023

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Coordinator / Executive
Contract Type
Full Time

Job Details

Operations Coordinator

Olivia von Halle is looking for a logical, calm, organised problem solver to be our Operations Coordinator. They will coordinate all aspects of our stock flow, liaising with couriers, third party warehousing and stores to ensure the smooth management of inventory.

Main Responsibilities:

  • Work alongside all relevant members of the team to ensure stock is in the right place at the right


  • Work alongside the Sales Coordinator to ensure all wholesale orders, RTVs, swaps, cancellations and replenishment orders are fulfilled efficiently.

  • Work alongside the Head of Customer Experience to process orders and returns placed on the brand's e-commerce site.

  • Liaise closely with the warehouse to ensure smooth and seamless operations.

  • Regularly organise stock checks with the warehouse team.

  • Prepare shipping documents and arrange shipments with couriers.

  • Arrange stock transfers between warehouses and stores.

  • Problem solve any issues that arise in relation to inventory storage or movement.

  • Manage all communications with the warehouse

  • Ensure warehouse processes are working efficiently and suggest improvements when appropriate

  • Order warehouse consumables

  • Assist the COO with any operational tasks that may arise.

The Ideal Candidate:

  • A motivated and ambitious self-starter educated to degree level or equivalent.

  • A minimum of 1-2 years relevant experience in a similar role

  • Good communication, organizational and problem solving skills.

  • Strong attention to detail.

  • Proactively manages workload.

  • Thrive in a fast-paced environment and have a flexible, can-do attitude.

  • Strong analytical and numerical skills.

  • Proficient in Microsoft Excel


An Olivia von Halle garment obeys the logic of luxury; designed for life, for the life-loving. As the dreamy doyenne of luxury loungewear, Olivia von Halle conceives statement pieces that elide the party and the after-party.  The essential element of Olivia von Halle is this; a no-expense sparing devotion to refinery and detail. Its visionary spirit and brazen style envision a unique kind of luxury loungewear; statement-making pieces for at-home dressing and beyond. 

Olivia von Halle launched at London Fashion Week 2011 with a single silk pyjama, the ‘Lila’, and later garnered global attention for the Missy tracksuit, a silk cashmere tracksuit that has sold out multiple times, and been worn by everyone including Gigi and Bella Hadid, Selena Gomez, Rihanna and Oprah Winfrey.

We are proud to be known as both as a multinational luxury brand and as a champion for a certain kind of empowered feminine glamour. We also make a promise—to source the world’s highest quality natural fabrics in every item we make. Our striving for uncompromising excellence lies at the heart of everything we do. Olivia von Halle is, by several miles of ivory piping, the foremost auteur of luxury loungewear.

Olivia von Halle is a global brand and the world-leader in luxury loungewear, sold in a select few of the world’s most prestigious stores including Harrods, Browns and NET-A-PORTER.COM.

Find Us
6 Bayley Street
United Kingdom

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