Leave of Absence Administrator - PVH Corp.

The Leave of Absence Administrator serves as the subject matter expert and first point of contact for all leaves of absence. The Leave of Absence Administrator is responsible for managing all aspects of the various leave of absences- disability, FMLA, Worker's Compensation, Paid Parental Leave, etc. The Leave of Absence Administrator will coordinate, administer, communicate and record all Leave of Absence events in a timely manner while complying with all Federal, State and Local laws. The Administrator will be working closely with the associate, manager and vendor to ensure the timely distribution of required forms and communications, tracking of all leaves, and administration of the ADA interactive process. The Administrator will also own the functional lead role in our HRIS system, Workday. The Leave of Absence Administrator will maintain a high level of confidentiality while providing guidance to necessary HR Business Partners regarding all the various Leave of Absence Policies/Disabilities/Return to Work processes.

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB:

Leave Of Absence

• Create and maintain all Leave of Absence files.
  
• Manage all leaves claims including scheduling and leading disability meetings, tracking claim status, providing claim assistance to PVH associates and managers as needed.
  
• Analyze complex or technically difficult claims by investigating and gathering information to determine the exposure of the claim and work with HR Management and Legal as needed.
  
• Send out letter notifications to the associates, such as LOA eligibility, benefits payments, PTO pay out, etc.
  
• Communicate claim activity and approval/denial in a professional and timely manner.
  
• Provide administrative support for Worker Compensation claim adjusters, associates, and supervisors on all claim matters.
  
• Ensure HR system, Workday, accurately reflects Leave status.
  
• Respond to associates LOA related questions.
  
• Manage Short and Long Term Disability Cases.
  
• Partner with disability vendor on disability cases to ensure timely approvals.
  
• Partner with internal resources on Leave practices - Legal, Corporate Benefits and Payroll.
  
• Research federal, state and local law as needed to assure compliance.
  

Secondary Responsibilities / HR Support (as assigned by management):

• Process and responds to unemployment claims by working closely with our unemployment vendor to ensure claims are addressed in a timely and accurate manner with an end result of lessening the negative financial impact to the Company.
  
• Process benefit enrollments during peak seasons by ensuring enrollment is completed to IRS regulations, benefit premiums are collected accurately and effective communication occurs with enrolling associates.
  
• Assist with reporting from the HRIS system, Workday, for various tasks and distribution to internal business partners.
  
• Assist with basic administrative tasks, such as auditing onboarding paperwork for new hires to ensure State, Federal and Local documents (I-9, W-4, Minor work permits) are accurate and in compliance with Company policy.
  
• Assist with Annual Open Enrollment, 401 (k) day and various other special projects as needed.
  

QUALIFICATIONS & EXPERIENCE:

Experience: 2-4 years of HR Experience

Education: Bachelor's degree or related experience

Skills: Detail oriented with strong organization and time management skills; Strong written and oral communication skills (Bilingual is a plus; English / Spanish); MS Word and Excel proficiency a must; Knowledge of Workday HR System a plus.

PVH Corp. or its subsidiary ("PVH") is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications, consistent with applicable law and without regard to race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state or local law. In addition to complying with all applicable laws, PVH also has a strong corporate commitment to inclusion, diversity and to ensuring that all current and future PVH associates are compensated solely on job-related factors such as skill, ability, educational background, work quality, experience and potential. To achieve these goals, across the United States and its territories, PVH prohibits any PVH employee, agent or representative from requesting or otherwise considering any job applicant's current or prior wages, salary or other compensation information in connection with the hiring process. Accordingly, applicants are asked not to disclose this salary history information to PVH