Operations Coordinator

The Media Relations Operations Coordinator will be based out of our New York office and will provide support for our Partner, Managing Director Media Relations and Digital and Partner, Media Relations as well as the Media Relations and Digital Groups. This is an administrative heavy position. The ideal candidate will be an excellent communicator, extremely organized, and proactive. They will have strong Word, Excel, and PowerPoint skills. They will have a friendly demeanor and the ability to work with a variety of people and personalities.

Responsibilities Include:
Calendar Management
• Direct support to Partner and Managing Director Media Relations and Digital and Partner, Media Relations including confidential assistance in managing daily calendars and resolving scheduling conflicts.
• Prepare and maintain all agency activity calendar amongst 4 offices.
• Prepare and maintain master outlook calendar for all Media Relations and Digital team members which includes departmental vacation schedules and travel schedules.
• Mange PTO requests and approvals for Media Relations and Digital groups.
Travel and Financial Coordination
• Prepare expense reports for Partner and Managing Director Media Relations and Digital and Partner, Media Relations.
• Book and prepare comprehensive travel arrangements as needed for Media Relations and Digital departments (flights, hotels).
• Prepare travel budgets for client approval.
• Manage Media Relations Event and Project Budgets in alignment with Finance protocol.
• Assist Partner and Managing Director in confidential revenue tracker.
Communication
• Manage all agency news / update emails to department email distro.
• Act as main point of contact for the Department’s communication to IT support.
• Train new employees on department procedures and policies.
• Serve as liaison to the Agency’s other offices and departments.
• Communicate and liaise with the team to properly inform calendar and project management.
General Administration
• Support Media Relations Department in logistical preparation for meetings and interviews including reserving conference rooms, ordering food, liaising with IT etc.
• Support ad hoc project requests

REQUIREMENTS:
A MINIMUM 2 years of previous administrative assistant experience supporting a senior level executive

QUALIFICATIONS:
• Strong verbal and written communication skills
• Strong time management skills, ability to multitask, intelligent – this role requires managing many different areas for many different people, does not get stressed under pressure
• Knowledge and understanding of the Fashion and entertainment industries, designers, digital influencers and emerging style
• Combination of creative and strategic thinking, ability to jump from the creative side of marketing to analytical side
• Detail oriented and ability to follow through
• Ability to work independently and self motivate as well as on and with a team.
• A strong work ethic
• Knowledge and understanding of the Fashion Industry is a must.
• Strong Microsoft office skills are a must, particularly Outlook, Word, Excel, and PowerPoint

ABOUT KCD:
KCD is a global leader in brand experience with offices in New York, Paris, Los Angeles and London. For more than 35 years, the agency has developed and applied its unparalleled fashion expertise while also servicing culture-driven industries across popular, luxury and community pillars.

KCD’s teams work with brands that span emerging to established, amplifying new buzz and maintaining legacy power alike. With customized creative strategies, comprehensive public relations campaigns and world-class event solutions, KCD’s precision-focused execution makes an impact across today’s most relevant channels.

Always at the frontier of innovation, KCD is dedicated to a continuum of experience: Catalyzing it, creating it, and ensuring that it lasts.