Executive Assistant, Product & Brand Merchandising

Company Description
Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands. At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview
As an Executive assistant, you will perform diverse administrative duties and functions requiring confidentiality. You should have excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes and techniques to the completion of assignments. Duties will expand to include coordinating meetings, coordinating travel arrangements, ordering and maintaining supplies, submitting expenses and/or review incoming correspondence. In addition, you should exercise independent judgment, escalating serious or unique problems to the appropriate parties.

Essential Duties & Responsibilities

* All general administrative tasks including calendar and telephone management, expense reporting, responding to basic requests
* Manage department calendar on a daily, weekly and monthly basis, including monitoring key milestones and agendas
* Ensure executives' Contacts and other key information is kept up to date
* Follow up with executives' teams or colleagues on outstanding information or materials as requested
* Coordinate all travel arrangements with careful oversight of internal Travel department who may not always spot errors or issues in an itinerary; ensure travel plans are aligned with others on the same trip to the extent possible
* Proactively develop ways to make the executive's time as effective and smooth as possible
* Responsible for creating meeting agendas, deck preparation, and organizing recaps
* Prepare for and attend weekly and monthly functional staff meetings
* Attend necessary meetings and generate weekly, monthly, and business recaps/reports for the team
* Schedule all international and domestic travel arrangements for executive
* Coordinate departmental trainings and executive events
* Partner with Finance to monitor budget as needed
* When necessary maintain confidential employee records, including: vacation/personal time tracking and performance management documentation
* Constant ability to be precise and be a step ahead with creative problem solving
* Monitor office supplies and reorder as needed
* Assist in Special Projects as needed
* Bachelor's Degree

Experience, Skills & Knowledge

* Corporate work experience in fashion/ apparel accessories
* Strong problem solving skills
* Excellent cross-cultural, cross division, cross functional communication and partnering skills
* Detail and solution oriented
* Ability to prioritize and multi-task
* Maintain a fast paced environment
* Computer proficiency in Microsoft Excel, Word, Power Point, Outlook #LI-DB1