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Showroom & Office Coordinator

Employer
The Lede Company
Location
New York City, New York (US)
Salary
$25-35/hour based on experience and training
Closing date
21 Mar 2023

View more

Function
Administration
Level
Coordinator / Executive
Contract Type
Permanent
Hours
Full Time

POSITION: Showroom & Facilities Administrator

LOCATION: New York, NY

JOB TYPE: Non-Exempt / Full Time / Perm

SALARY RANGE: $25-$35/hour based on experience and training

 

The Lede Company, full-service communication, strategy, and impact consulting firm, specializing in corporate, entertainment, and nonprofit sectors, is seeking a creative and experienced administrator to oversee our New York-based showroom and facilities. With dedicated Talent, Music, Brand, Strategic Communications, Content, and Social Impact divisions, we work with our clients to advance business and social outcomes through innovative storytelling, media, campaigns, and partnerships. Our service offerings draw on our expertise, relationships, and resources, all of which enable us to exceed client expectations and ultimately, deliver results. The Showroom & Facilities Administrator will play an integral role in the daily operations of our New York office space and will oversee the function and appearance of our showroom which houses samples for our global fashion (RTW, accessories) and lifestyle clients. This individual will oversee all inbound and outbound sample traffic with our team but will need to be motivated to develop organizational systems that adapt to meet client volume and needs.

ROLES & RESPONSIBILITIES

1. Showroom Management

  • Oversee logistics of all inbound and outbound domestic and international shipments, including: creating a system to log all incoming and outgoing goods, arrange recurring pickups & drop-offs by key shipping & messenger vendors Oversee the daily management of the showroom, ensuring that all racks, shelves, and displays are properly organized and maintained, lead team of interns to assist Work closely with the Brand team to ensure the showroom is always organized and ready for appointments Proactively order supplies as needed, including setting up and managing recurring subscriptions Coordinate any needs as required for showroom appointments (i.e., extra racks, flowers, light catering, miscellaneous decor) Train all incoming interns on office procedures and logistics

2. Sample Management

  • Manage, with cross-client teams, all samples in FashionGPS software Implement and maintain master internal systems as needed to organize sample trafficking across clients Facilitate sample send-outs as necessary, including marking samples as checked-in or out, and scheduling messengers Notify the Brand team of incoming packages to ensure any expected shipments are accounted for, appropriately received, and properly inventoried Arrange drop-off of packages at UPS/FedEx/DHL if necessary, per client needs

3. Office Facilities Management

  • Facilitate all maintenance and repairs for the office, showroom and office equipment.  Handle correspondence and relationships  with office vendors, submit work orders, schedule/escort vendors as needed Monitor and order office supplies including computers and other equipment Ensure that the Lede NY office is kept clean and tidy at all times File and organize records, invoices and other important documentation Assist with NY employee onboarding/offboarding (equipment, seating, etc.) Manage NY office operational systems Greet all guests to the Lede NY office Answer and transfer all incoming phone calls and voicemails Other administrative and office operations duties as needed

SKILLS, EXPERIENCE, AND KNOWLEDGE

  • 2-3 years of fashion/retail showroom experience, agency experience a plus Excellent project management skills with exceptional organizational and planning skills Outstanding interpersonal skills Ability to thrive in a fast-paced, start-up environment Exceptional relationship-building skills, collaborative, able to work well with others Proactive self-starter and an enthusiastic, client-facing professional Knowledgeable on FashionGPS

MORE DETAILS

  • Reports dually to Brand and Operations leaders Full-time staff role with benefits Must be based in NYC metro area and able to work in-office every day Must be able to lift up to 25 pounds, as needed Must be authorized for employment in the United States

 

ABOUT THE LEDE COMPANY

Our team of 100+ has decades of experience at the intersection of culture, social impact, and creative communications across brand, corporate, talent, nonprofit, and entertainment sectors. Colleagues describe our culture as dynamic, inclusive, and collaborative and we pride ourselves on breaking industry rules and developing cutting-edge strategies that result in category-creating brands and transformational campaigns that accelerate impact for our clients. We offer a suite of medical, dental, vision, and retirement benefits, along with annual vacation, paid holidays, and commuter benefits for eligible employees.

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