Executive Assistant

Vestiaire Collective is the leading global online marketplace for desirable pre-loved fashion. Our mission is to transform the fashion industry for a more sustainable future by empowering our community to promote the circular fashion movement. Vestiaire was founded in 2009 and is headquartered in Paris with offices in London, Berlin, New York, Singapore and Hong Kong and warehouses in Tourcoing (France), Crawley (UK), Hong Kong and New York.

We currently have a diverse global team of 1000 employees representing more than 50 nationalities. Our values are community, activism, transparency, dedication and greatness. We are proud to be a BCorp.

About the role

Vestiaire Collective is looking for an Executive Assistant passionate about our mission and with significant experience working in a fast-paced dynamic environment to support our CEO of North America.

This exciting role will allow you to grow professionally, do impactful work in partnership with various C level stakeholders across Vestiaire and be part of our global team.

This role is based in Manhattan, New York, reporting to our CEO of North America.

What you will do:

• Manage the day-to-day schedule of the CEO, North America. Communicate scheduling conflicts and priorities clearly; the right mix of organization and flexibility is required to successfully manage her changing schedule
• Manage communications, schedules & follow-ups with external industry meetings and events
• Manage project timelines & updates, ensuring cross-functional partners are included in meetings and communications
• Work with global partners to establish an effective budget allocation to cover team events, lead budget allocation and reconciliation.
• Book domestic & international travel & process expense claims
• Provide support with the preparation of reports, presentations and pre-reading ahead of meetings
• Maintain strong relationships with other Executive Assistants and the wider Executive committee
• Ensure responsiveness for timely communication and keeping stakeholders informed
• Handle sensitive and confidential materials. You may be the one to handle legal documents (print, get signatures, drive to notary if necessary)
• Build effective relationships across all levels of the organization actively role modelling our core values
• Carry out ad-hoc research as needed
• Prioritize, multi-task, and handle a continuously evolving, growth startup environment, keeping all projects running on-time.

Who you are:

• Minimum of 5 years' experience directly supporting executives
• Ability to prioritize multiple projects & tasks, communicate priorities & updates in an effective manner
• Experience supporting executives in a growth startup, global teams is a plus
• You have an experience with executive level calendar management
• You are experienced in organizing complex international travel arrangements, creating comprehensive travel itineraries
• You have excellent computing skills, especially with Google suite.
• You are able to deal professionally with confidential information
• Strong project & time management skills

Preferred Qualifications:

• Passionate about Vestiaries' mission; proactively fosters effective partnerships across all levels of the organization
• Experience working in the fashion tech industry is a plus
• Experience supporting Marketing, Brand or PR teams

What we offer

• A meaningful job with an impact on the way people consume fashion and promote sustainability
• The opportunity to do career defining work in a fast growing French-born scale up
• The possibility to work as part of a global diverse team with more than 50 nationalities
• 2 days to help Project - reinforcing your activist journey and volunteer for an association
• Significant investment in your learning and growth
• Competitive compensation and benefits package

Vestiaire Collective is an equal opportunities employer