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Receptionist & Office Administrator

Employer
Carolina Herrera
Location
New York City, New York (US)
Salary
$23-25 per hour
Closing date
7 Apr 2023

View more

Function
Administration
Level
Coordinator / Executive
Contract Type
Permanent
Hours
Full Time

Job Details

The Receptionist/Office Administrator is the first point of contact for the Company, greeting all visitors and providing administrative support to our teams. They monitor all office inventories, office expense & supplies’ budget, and partners with local vendors to upkeep the facility, while performing administrative tasks and overseeing housekeeping staff.

The Receptionist/Office Administrator is additionally responsible for maintaining and organizing the corporate office’s safety, security, and overall efficiency to ensure smooth business operations across all departments.

 

What you'll get to do

  • Monitor lobby activity; greet and direct all visitors, including vendors, clients, or job candidates. Ensure completion of check-in and security procedures
  • Assist with various administrative duties such as ordering office supplies and kitchen goods, updating and ordering company stationary, ordering employee business cards, ordering catering for special events as needed, etc.
  • Track and manage office expense budgets and code invoices accurately
  • Serve as main POC for all vendors, engineers, technicians, and Building management and their staff
  • Research and create proposals for new efficient facility practices or office upgrades
  • Inspect the office/facility frequently to assess minimal repairs or touch ups needed, such as painting, replacing office equipment/décor, windows, signage, etc.
  • Partners with Visual Merchandising Team to ensure facility upgrades or maintenance is aligned with Brand aesthetic
  • Manage a team of 1 Housekeeper to execute all facility and reception needs

We'd love to meet you if

  • 3+ experience as a Receptionist, Front Office Representative, or similar role
  • Proficiency in Microsoft Office Suite, Outlook, SAP preferred
  • Polished, professional, and presentable image
  • Multitasking and time-management skills, with the ability to prioritize tasks

Company

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