Executive Assistant to VP, Head of HR & VP, Associate General Counsel

Title: Executive Assistant

Location: Shanghai

Report to: VP, Head of HR, Coach Asia

Coach is a leading design house of modern luxury accessories and lifestyle collections, with a long-standing reputation built on quality craftsmanship. Defined by a free-spirited, all-American attitude, the brand approaches design with a modern vision, reimagining luxury for today with an authenticity and innovation that is uniquely Coach. All over the world, the Coach name is synonymous with effortless New York style.

A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive.

Primary Purpose:

Mainly support to VP, Head of HR, Coach Asia, and VP, CFO & COO, Coach and Tapestry Asia, for daily working. In addition, organize the team events and participate projects.

The successful individual will leverage their proficiency in Administration to...

• Manage calendar online for Coach China GM of Business priorities
• Organize correspondence including screening and answering phones, processing incoming mail, completing expense reports, processing invoices, coordinating travel arrangements and meeting preparation.
• Coordinate regular updates with key staff members and internal business partners
• Coordinate trips/agenda for executive visits and prepare for meetings with external partners/visitors
• Assist in preparing speeches and internal presentations (PowerPoint)
• Fulfill other tasks assigned from line manager according to business needs
  

The accomplished individual will possess...

• A great deal of exposure across all internal channels and divisions working with department heads on a day-to-day basis.
• Ability to maintain a consistent level of professionalism while reflecting a good understanding of individual needs.
• Act as a professional and knowledgeable representative of the International department to external and internal contacts.
• Demonstrate the ability to work independently

An outstanding professional will have...

• Bachelor's degree and above.
• Excellent English and Mandarin in oral and written.
• Minimum of 3 years of previous experience gained from a US multi-national company.
• Excellent communication ability both written and verbal.
• Highly organized and detail oriented.
• Ability to juggle numerous projects and understand priorities.
• Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness.
• Superior follow-through, detailed and customer service oriented.
• Excellent ability to maintain composure and effectiveness in a fast paced environment.
• Must be a collaborative, team player with great initiative.

Our Competencies for All Employees

• Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
• Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• Creativity : Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
• Interpersonal Savvy : Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
• Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.
• Perseverance : Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.
• Dealing with Ambiguity : Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.

Our Competencies for All People Managers

• Strategic Agility : Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
• Building Effective Teams : Blends people into teams when needed; creates strong morale
  and spirit in his/her team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.
• Managerial Courage : Doesn't hold back anything that needs to be said; provides current, direct, complete, and "actionable" positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.

Coach is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant's or employee's qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. Visit Coach at www.coach.com.