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Executive Assistant

Chalhoub Group
Closing date
3 Apr 2023

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For over six decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. The Group, in its endeavour to excel as a hybrid retailer, has reinforced its distribution and marketing services with a portfolio of eight owned brands and over 300 international brands in the luxury, beauty, fashion, and art de vivre categories. More recently, the Group expanded its expertise into new categories of luxury watches, jewellery, and eyewear.

Every step at Chalhoub Group is taken with the customer at heart. Be it constantly reinventing itself or focusing on innovation to provide luxury experiences at over 750+ experiential retail stores, online and through mobile apps, each touch point leads to delighting the customer.

Today, Chalhoub Group stands for 14,000 skilled and talented professionals across seven countries, whose cohesive efforts have resulted in the Group being ranked third in the Middle East and first in Saudi Arabia as a Great Place to Work®.

To keep the innovation journey going, the Group has set up "The Greenhouse", which is not just an innovation hub, but also an incubator space and accelerator for start-ups and small businesses in the region and internationally. This is just one of the several initiatives taken by the Group to reinvent itself, catalysed by forward thinking and future-proofing. The Group has also been embedding sustainability at the core of its business strategy with a clear commitment towards people, partners and the planet, and by being a member of the United Nations Global Compact Community and signatory of the Women's Empowerment Principles.

What you'll be doing

Our Executive Assistant is responsible for high-level administrative support, conducting research, preparing statistical reports and presentations, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

- Answer and respond to phone calls, communicate messages and information to the executives
- Prioritise emails and respond when necessary
- Manage agendas, schedule meetings (incl. with jounalists) and prepare them
- Coordinate travel arrangements
- Organise and participate in meetings if required and take minutes of meeting
- Plan, organise and execute projects and a range of diverse assignments
- Assist with special projects, by designing and producing documents, reports and presentations
- Proactively identify issues and priorities
- Act as an ambassador and role model representing the Group with professionalism at the highest levels

What you'll need to succeed

- At least 5years of experience as an Executive Assistant
- Excellent written and verbal communication skills, as well as listening skills
- Time-management skills
- Ability to pay attention to detail
- Organisation skills with ability to multi-task with high degree of accuracy
- Proactive with strong initiative and entrepreneurial skills
- Proficient in Microsoft Office: Word, Excel, PowerPoint
- High level of professionalism, organisation and confidentiality
- Strong interpersonal skills
- Excellent English (native) and Arabic
- Ability to learn and adapt to standard operating procedures and compliance regulations
- Sharp analytical mind with proven experience in applying well-developed problem-solving skills
- Ability to work collaboratively in a team environment and with people across all levels in an organisation
- Comfortable with significant stakeholder interactions and interest in building relationships
- Creating presentations
- Prior experience in coordinating projects and office management responsibilities

What we can offer you

With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts. To view all our perks and benefits, click here.

We Invite All Applicants to Apply

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.


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