Analyst, Benefits

The Benefits Analyst will have main responsibility for supporting the administration and communication of benefit programs, as well as interpreting and maintaining policies and procedures. This role is responsible for guaranteeing compliance with regulatory agencies. This individual will ensure effective administration of all health & welfare processes with third party administrators, HR Shared Services, and vendors. They will effectively build partnerships with benefits vendors and support vendor management processes.

The Analyst will be responsible for, analyze and recommend compliance actions for new and evolving benefits legislation. In addition, they will work closely with internal and external partners to support compliance and mitigate risk, counsel Employee Services on benefits-related employee issues, and handle escalated employee concerns.

Location: This position is in-person at our Corporate Headquarters in New York, NY with an optional hybrid schedule. Also, possibility of working from our Parsippany location.

Key Accountabilities:

Benefits Implementation and Administration:

• Supports Benefits Manager with administration of overall US Benefits programs
• Compiles and generates various benefits information reports to conduct analysis and evaluation of benefit programs for continued enhancement and improvement
• Analyzes available data to evaluate benefits program metrics
• Supports implementation of approved new plans and changes
• Maintains all benefit related processes with a continuous improvement mentality
• Partners with HRIS administration team in completing benefits administrative tasks ensuring proper processes are in place and are administered accurately
• Partners closely with Employee Services team in completing tier 1 and tier 2 level tasks ensuring accurate processes are in place and are coordinated accurately
• Works with Internal Communications and vendors to prepare announcement material, booklets, and other media for communicating new plans to employees
• Revises and reissues all communications material on benefits as needed
• Leads global wellness campaign initiatives and communications
• Supports other benefits projects (as needed), at the discretion of the Total Rewards leadership team

Benefits Compliance:

• Maintains and updates employee benefit materials to ensure accurate and effective communication of benefit programs
• Updates policy and procedural documents and forms and ensures compliant distribution processes are met
• Responsible for data necessary to complete government compliance activities and testing processes, as the need arises including but not limited to SOX Testing, SAR's (401K, Pension & Health Plans), 5500's, COBRA compliance, and Non-Discrimination Testing
• Assures processes and procedures are in place to collect and maintain consistent and accurate benefit related data

Plan Audits and Invoice Reconciliation:

• Coordinates the auditing of benefit plan invoices and program membership/enrollment as well as reports to ensure accurate employee levels and benefit cost liability
• Ensures frequent auditing of systems and vendor access is performed to certify the appropriate access is in place
• Is responsible for supervising accurate and timely payments of benefit plan invoices as well as serves as a back up to Total Rewards Administrator
• Supervise and train as needed the Total Rewards Administrator on invoice and Coupa processes

The hiring range for this position ranges from $74,035 - $100,165. The rate of pay offered will be dependent upon candidates' relevant skills and experience.

Required Qualifications:

• Bachelor's degree
• 3-5 years proven experience with benefits administration
• Ability to interact with employees across all levels and functions within the organization
• Demonstrated ability to anticipate and respond to questions properly to ensure they are understood and tailored to the individual (knowing what drives them, how messages will be received, etc.).
• Ability to effectively handle prioritization of workload and meet deadlines
• Exceptional oral and written communication skills; ability to deliver information in a concise manner
• Ability to work independently with minimal supervision, but also enjoy working as part of a team
• Proactive and innovative individual who demonstrates good judgment
• Maintains calm in fast-paced environment
• A client-centric attitude and ability to think differently to evolve status quo
• High level of professionalism with ability to handle sensitive and confidential information
• Meticulous attention to detail
• Highly computer literate in all aspects of Microsoft Office

Preferred Qualifications:

• Multi-lingual
• Experience / exposure to health education and promotion
• Certifications in health promotion field (i.e. - CEBS)