Executive Assistant (temporary)

Maison Margiela is a Paris-based fashion house founded in 1988 by Belgian designer Martin Margiela. Celebrating unconventional aesthetics and embracing the philosophy that fashion is an art of expression rather than a cult of personality, Maison Margiela offers haute couture, ready-to-wear for women and men, contemporary line MM6, footwear, interior design, and accessories, including leather goods, fine jewelry and fragrance.
John Galliano was named Creative Director of the house in 2014, bringing his sense of spectacle and creative mastery to the unique ethos of Maison Margiela. Whilst developing his own vision for the house, John Galliano has entirely respected the Martin Margiela state of mind, creating a fascinating organic process.
In 2002, the French house became part of OTB. Along with sister brands of the group, Maison Margiela continues pushing the boundaries of modern fashion while preserving its distinctive identity and heritage.

In the context of a replacement CDD your missions will be :

Job mission

Provide high level secretarial and administrative support for our Company CEO with discretion, confidentiality, a good understanding of business vocabulary and a good knowledge of Group organization structure (key roles and people)

Job responsibilities and activities

Directly reporting to the CEO, the Executive Assistant has the following main responsibilities:

Management of agenda - meetings and travels:

- Manage the CEO's appointments scheduling and making travel arrangements to make best use of his time and optimize the transportation expenditures as well.
- Coordinate internal and external meetings so that they can run smoothly. This activity includes scheduling meeting times, make travel arrangements for attendees and ensuring that various meeting amenities are available for example equipment, food and drinks.

Internal and external communication:

- Facilitate smooth communications not only between CEO and other executives, managers and employees but also between the CEO and external parties.
- Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously and accurately.
- Respond to more complex or escalated inquiries from other secretarial staff.
- Gather, compile, verify and analyze information for the CEO to use in documents such as memos, letters, reports and presentations.

Control of expenditure:

- Maintain the CEO's office and accounting records.
- Monitor standard expenditures to ensure that the activities of the office are conducted within established procedures.

Steering Committee:

- Administrative support to the leadership team
- Agenda management
- Reporting following the meetings

Skills and experience

- Significant PA experience preferably in multinational companies: preferrable in retail or fashion industry;
- Around 3-5 years of work experience on this role;
- Problem solving capability;
- Fluency in French, English and in Italian;
- Proficiency with Microsoft Office;
- Empathy, flexibility and confidentiality.

#LI-AR #MM