Skip to main content

This job has expired

Fabric and Trim Admin Assistant

London (Central), London (Greater)
Closing date
12 Jun 2023

Job Details

Job Role: Fabric and Trim Admin Assistant 

Reporting to: Fabric and Trims Developer

Location: Head Office, White City Place, London

Contract type: Full Time, 37.5 hours per week​

Workplace Type: On-site 


ME+EM Culture

ME+EM is one of the UK’s fastest-growing luxury fashion brands. As a direct-to-consumer business we operate in a truly multi-channel sense with six London stores, as well as concessions in Harrods and Selfridges, supporting a rapidly expanding global digital business. In the past 12 months sales have more than doubled to over £50m, and we now sell in more than 75 countries. 

We are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and aren't afraid to take risks. Everyone contributes to our success at all levels, and that's precisely what makes being a member of the team so rewarding. 

Our goal is to make ME+EM as diverse and inclusive as we possibly can and so, with that in mind, we have put into place processes and targets to help us achieve that goal. We make sure everyone has a voice with annual engagement surveys, employee-led committees, focus groups and quarterly town hall meetings. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyone’s hard work is rewarded.


Job Responsibilities:

Sample Fabric and Trim

  • ​Emailing mills for sampling availability, MOQ’S, prices and lead-times.
  • Enter and maintain accurate fabric information in the fabric development spreadsheet.
  • Assist with placing fabric sample orders for after sketch & swatch meeting. Ensure orders are emailed to suppliers with correct information, requiring excellent attention to detail.
  • Liaise with designers to ensure sampling is in appropriate colour for proto samples, either using available sampling or ordering in line with critical path special colours where needed.
  • Check stock of sample fabrics after final Intake meeting, and order any additional meters required for factory fit samples.

Sourcing and development

  • Assist with fabric supplier meetings, schedule appointments in diary, attend mill meetings and support with cutting fabric swatches. ​
  • Support with tracking special developments of both fabric and trims. ​
  • Action lap dip forms at sketch and swatch and after intake meetings where necessary. ​
  • Send out development packs and keep reference on file. ​


  • Assist with collating fabric base test reports from the fabric mills for all new fabrics, save on system and pass to fabric manager for approval. ​
  • Requesting sustainable fibre information from the mills and keep a log on the fabric sample tracker to be shared with Buying team. ​

Additional tasks

  • Keep department tidy, price up swatches where applicable and file in relevant archive drawers. ​
  • Attend weekly tracking meetings with buying team to share information and ensure fabric and trim deliveries meet key critical path dates.
  • ​Create monthly fabric folders and file selected sample fabrics by month and mill. ​
  • Add invoices to fabric tracker and pass to fabric developer for approval. ​
  • Assist with department DHL’s & post, opening and sending.
  • ​Be proactive and have strong organisational skills.
  • Please note this is not an exhaustive list of tasks

Skills and Experience:

  • A a minimum of 1 year experience working in a Garment Buying office, a garment supplier or fabric agent/ mill.
  • Proficient in Excel 

Employee Benefits:

  • 25 days annual leave + 8 bank holidays and a day off to celebrate your birthday 
  • Discretionary annual bonus scheme Generous Staff Discount of up to 70% off and Sample Sales
  • Generous Friends and Family Discount
  • Company Pension Scheme 
  • Employee Assisted Program (EAP) offering annual health checks, financial wellbeing support and physical and mental wellbeing services
  • Length of Service Awards Employee referral incentive
  • Monthly social and wellbeing events, annual summer and Christmas parties
  • Mental Health Awareness and First Aid Training Cycle to work scheme
  • Volunteer Day
  • Tech scheme with Curry's PC world Annual Eye Care Voucher for a free eye test and money off glasses frames with Specsavers
  • Real Living Wage Employer
  • Enhanced maternity and paternity package after 2 years of service ​

We are an equal opportunities employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Minorites, LGBTQ+ candidates and individuals with disabilities are encouraged to apply.

When uploading your CV, please do not include any symbols in the name, otherwise the system will not accept your application.​

Please email should you require any adjustments needed to take part in this recruitment process

Please note, due to the large number of applications we receive, we can only reply to those that are successful to the next stage



Learn more about this company

Visit this company’s hub to learn about their values, culture, and latest jobs.

Visit employer hub

Learn more about this company

Visit this company’s hub to learn about their values, culture, and latest jobs.

Visit employer hub

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert