Legal Support Assistant

Employer
Ralph Lauren
Location
Nutley, New Jersey, United States
Closing date
7 Jul 2023

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Job Details

Company Description
Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands. At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview
This position will provide primary support to the Head Global Corporate, Securities & IP Counsel and other attorneys on the larger Ralph Lauren Legal team as needed, and is based in Nutley, NJ.

Essential Duties & Responsibilities

* Provide general administrative support including maintaining active calendars, scheduling calls and meetings, filing, scanning, copying, faxing, printing, screening correspondence & distributing mail
* Assist with Board and Committee meetings and logistics, and compiling and distributing Board and Committee books, and management of the Diligent Board Portal
* Communicate with senior management and the Board of Directors on scheduling and administrative matters with discretion and promptness
* Coordinate and arrange internal and external meetings, prepare agendas and assemble meeting materials, reserve and prepare facilities and coordinate with IT and other internal departments
* Draft form documents and cover letters, handle word processing and run redlines as directed
* Assist with document delivery, DocuSign and assemble all documents for execution by internal and external counterparts
* Create & maintain all legal filing systems, shared drives, archives and all computer files
* Organize office operations and procedures
* Assist with production of presentations including PowerPoint and Excel formats by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
* Track incoming legal documentation
* Process and reconcile travel and expense reports/timesheets
* Determine travel dates and destinations, modes of transportation, and relevant costs
* Assist with SEC and other required filings, as needed
* Maintain office supply and equipment inventories
* Update department reports and database systems and create a variety of reports in specified formats
* Maintain internal and external communication and workflow
* Exercise independent problem-solving techniques to resolve administrative problems
* Other duties as assigned to serve the larger Legal team

Experience, Skills & Knowledge

• Minimum of three years' experience in office administration; or equivalent combination of education and experience
• Prior experience in a legal environment strongly preferred
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong timeline and checklist management skills
• Expert level written and verbal communication skills
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Board members, and external partners
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
• Handles matters expeditiously, proactively, and follows-through on projects to successful completion.
• Strong knowledge of computer systems and applications with high level of proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Diligent, Legal Tracker and Concur
• Strong ability to multi-task, exercise initiative, problem-solving, and decision-making skills
• Ability to establish priorities and coordinate work activities
• Ability to work in conjunction with all levels of the organization
• Familiarity with SEC and public company requirements is a plus

Company

Ralph Lauren, whose name is synonymous with American lifestyle, timeless design and impeccable quality, is a cultural icon who has built the Ralph Lauren Corporation into one of the most successful companies in the world. As the first designer to produce a complete lifestyle vision, Mr. Lauren created a global brand exemplified by style, sophistication and the utmost attention to detail. Today, the Company is a leader in the design, marketing and distribution of premium lifestyle products in four categories: apparel, home, accessories and fragrances.

Since 1967, Ralph Lauren has cultivated the iconography of America, as well as that of Europe and the exotic themes of other cultures, redefining a style of luxury that is recognized and coveted around the world. “I have always had a clear vision,” he said. “I wanted to develop quality products and create a whole world around that. It means taking risks, going with what you feel, but never losing sight of your vision and conviction.”

At Ralph Lauren, we like to inspire—and to be inspired. Our teams are dynamic, collaborative and innovative—and we are always looking to build them with the strongest, most inspiring people in the world.

Find Us
Location
New York
US

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