Hospitality Coordinator - Landmark

Tiffany & Co.
New York, New York, United States
Closing date
7 Jul 2023

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Key Accountabilities

  • Primary point of contact for all Back of House Hospitality stock management
  • Effectively control each item's expiry to optimize storage and reduce waste
  • Locate and organize 2 locked Hospitality storage closets:
    • 1 for day to day operations: cake set up, service items, etc.
    • 1 for china not aligned with Tiffany standards and back-up material
  • Manage main storage for all consumable stock:
    • Champagne, water, soft drinks, etc
  • Monitor day-to-day consumption and restocking for each BOH area in the Landmark
  • Match consumptions with the number of appointments, analyze and report discrepancies
  • Partner with IT and HR on administrative needs for internal and external hospitality staff including but not limited to IT assets, uniform, and new hire onboarding.
  • Communication with external vendor and tracking/forecasting of day to day staffing needs
  • Scheduling all waitstaff team in partnership with Workforce Management Team
  • Restocking of House Car collaterals, manage maintenance and garage in partnership with Chauffeur.
  • Process all Food & Beverage purchases and receipts and align them with Hospitality Budget keeping in mind "first in, first out" standards.
  • Receive and process all invoices in a timely manner to maintain positive working relationships with all vendors.
  • Support the hospitality execution of high-profile selling events, important VIC client appointments, and special projects including but not limited to product launches, events, activations, press previews, branding initiatives, and client experiences.
  • Develop relationships with cross-functional teams and vendors
  • Support additional operational tasks as requested by Director and Manager of Hospitality and Client Experience, Landmark

Required Qualifications

  • At least 2 years of Administrative experience in hospitality or luxury retail environment.
  • Excellent verbal and written communication skills and ability to work independently with minimal direction, as well as a part of a team
  • Exceptional organizational skills
  • Ambitious, flexible, out-going, professional, enthusiastic
  • Comfortable in and appreciative of a luxury retails setting
  • Work early mornings, evenings, nights and weekends, as needed
  • Ability to work on multiple projects while optimally prioritizing workload
  • Computer skills required: Proficient in Email/Outlook, Microsoft Suite
  • Live in, or within reasonable commute to New York City

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