WW Architectural Design & Construction Coordinator

JOB PURPOSE

The Architectural Design & Construction Coordinator will lead, manage and organize construction projects from inception to handover/opening. In this role, you will prepare and present budgets, project schedules and business cases, follow-up on cost and suppliers to secure financial transparency, drive tendering and contracting for your projects and coordinate design, execution and logistics for your projects.

RESPONSIBILITIES:

• Flawlessly executes and owns store construction process for new retail stores, shop in shops and offices from inception to handover/opening, in partnership with HQ.
• Solicits and manages RFP and vendor proposals.
• Project managed the secure delivery of materials and services.
• Monitors job site activity to ensure alignment with project schedule and quality of work that stores are built in line with the general/local building specifications, instructions & interior specifications, budget and timeline.
• Ensures efficient coordination among contractors, vendors and other construction team members.
• Regularly reviews and provides input for Finance department project control reports.
• Secure internal routines and strengthen communication between departments in respect to projects' planning, execution and timeline.
• Outlines project budget in coordination with internal key stakeholders (HQ Project/Construction, Regional Finance, Retail/Wholesale).
• Optimize project planning in order to minimize installation, labor and other costs.
• Liaise with landlords, consultants and authorities in order to receive all necessary plans and permits per project timeline for new, remodel or store closures.
• Ensure invoices are reflecting the contractual amounts and that payments are made according to invoice schedule.
• Secure that project documentation is in place and saved according to guidelines for project audit purposes and in line with local requirements.
• Ensure that the stores are designed & built-in line with the general/local building specification, guidelines & interior specifications.
• Ensure that contracts and/or appendixes to frame contracts are signed prior work commencement.
• Manage the handover process with landlords & contractors together.
• Follow up on the construction process through regular site visits & secure that the right materials and solutions are used.
• Create complete budgets for potential new projects, special projects and store closures.
• Secure that contractors and partners are working in line with our Code of Ethics and Code of Conduct.
• Secure that Health & Safety requirements are in place and followed.

POSITION REQUIREMENTS:

• A degree in Architecture or Civil Engineering.
• 5-6 years of retail construction project management experience.
• Strong understanding of written and spoken English.
• Experience managing both internal and external partners, suppliers and follow-up on contractual obligations.
• Good understanding in the field of construction and the ability to identify risks and opportunities in a fast-paced retail environment.
• Comfortable managing several internal and external stakeholders and various projects and tasks simultaneously.
• Ability to prioritize, especially in high pressure circumstances and with tight deadlines and budgets.
• Strong communication skills and high sense of urgency, understanding business needs and requirements.