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WW Architectural Design & Construction Coordinator

Closing date
20 Jun 2023

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Job Details


The Architectural Design & Construction Coordinator will lead, manage and organize construction projects from inception to handover/opening. In this role, you will prepare and present budgets, project schedules and business cases, follow-up on cost and suppliers to secure financial transparency, drive tendering and contracting for your projects and coordinate design, execution and logistics for your projects.


  • Flawlessly executes and owns store construction process for new retail stores, shop in shops and offices from inception to handover/opening, in partnership with HQ.
  • Solicits and manages RFP and vendor proposals.
  • Project managed the secure delivery of materials and services.
  • Monitors job site activity to ensure alignment with project schedule and quality of work that stores are built in line with the general/local building specifications, instructions & interior specifications, budget and timeline.
  • Ensures efficient coordination among contractors, vendors and other construction team members.
  • Regularly reviews and provides input for Finance department project control reports.
  • Secure internal routines and strengthen communication between departments in respect to projects' planning, execution and timeline.
  • Outlines project budget in coordination with internal key stakeholders (HQ Project/Construction, Regional Finance, Retail/Wholesale).
  • Optimize project planning in order to minimize installation, labor and other costs.
  • Liaise with landlords, consultants and authorities in order to receive all necessary plans and permits per project timeline for new, remodel or store closures.
  • Ensure invoices are reflecting the contractual amounts and that payments are made according to invoice schedule.
  • Secure that project documentation is in place and saved according to guidelines for project audit purposes and in line with local requirements.
  • Ensure that the stores are designed & built-in line with the general/local building specification, guidelines & interior specifications.
  • Ensure that contracts and/or appendixes to frame contracts are signed prior work commencement.
  • Manage the handover process with landlords & contractors together.
  • Follow up on the construction process through regular site visits & secure that the right materials and solutions are used.
  • Create complete budgets for potential new projects, special projects and store closures.
  • Secure that contractors and partners are working in line with our Code of Ethics and Code of Conduct.
  • Secure that Health & Safety requirements are in place and followed.


  • A degree in Architecture or Civil Engineering.
  • 5-6 years of retail construction project management experience.
  • Strong understanding of written and spoken English.
  • Experience managing both internal and external partners, suppliers and follow-up on contractual obligations.
  • Good understanding in the field of construction and the ability to identify risks and opportunities in a fast-paced retail environment.
  • Comfortable managing several internal and external stakeholders and various projects and tasks simultaneously.
  • Ability to prioritize, especially in high pressure circumstances and with tight deadlines and budgets.
  • Strong communication skills and high sense of urgency, understanding business needs and requirements.


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