Executive Assistant

We are looking for an Executive Assistant based in our HQ in Milan.

The role is to provide high quality personal assistance and administrative support to Director, coordinating the day-to-day business activities.

Responsibilities:

• Coordinate the activities of the Department, support the development of projects, and be the point of reference of the Team;
• Management of the Department's internal events (Summit, store managers meeting in the Regions, retail roundtable in Milan, training workshops etc );
• Support the HQ Clienteling Team on key activations and events when needed;

• Manage the Director's diary in a proactive and efficient manner ensuring that presentations, reports, contracts or other paperworks needed for meetings are prepared in advance and at a high standard;
• Manage an extremely active calendar of appointments: schedule meetings, book business trips arranging detailed travel plans, itineraries and agenda;
• Be the focal point of contact on behalf and filter requests for information, identify issues which need immediate attention and manage conflicting priorities;
• Collect relevant information for documents and reports; produce documents, briefing papers, reports and presentations as required;
• Compile, proof-read and send correspondence on Director's behalf, after his approval;
• Manage external contacts, represent the executive by welcoming visitors, keep track of periodic communication and manage follow-ups.

Requirements:

• + 3 years of experience in the same role;
• Bachelor's degree required;
• Exceptional interpersonal, communication and time management skills,
• Strong organizational skills: perform and prioritize multiple tasks with excellent attention to details;
• Proactive approach, problem-solving;
• Proven ability to handle confidential information with discretion;
• Expert level written and verbal communication skills;
• Excellent knowledge of English;
• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and mobile devices