Events Project Coordinator - Freelancer

Basic Purpose of the job

The Events Project Coorindator will be key in ensuring the successful delivery of the events and planning at ZEGNA on a particular workstream. He/She will joins with freelancer contract.

Job Responsibilities:

• Oversee the general flow of an event workstream (from brief to execution and post event reporting)
• Act as the key liaison on the event workstream (between HQ & local teams, and external partners)
• Support the implementation of the event plan (overseeing the briefing for Producer/Production Agencies)
• Ensure momentum on event management and key owner of the critical path
• Coordinate with the Content Marketing Manager to ensure seamless content integration into the event plan.
• Contribute to the Events Marketing Coordinator with key information, so the delivery of the global communication and marketing plan to the various functions/stakeholders.
• Manage the post-event reports, integrating key insights from all channels/relevant functions

Key Activities:

• Holistic Project Management:
  • Generate briefs, receive and manage requests on briefing
  • Run the weekly meetings with the relevant stakeholders
  • Flag any derailing project success elements, in particular on budget and timing
  • Ensure consistency of information flow across functions/stakeholders
  • Administrative duties, including but not limited to internal meeting management, coordinating freelance teams, managing invoices, raising Pos, collating event collaterals etc.
  • Ensure all departments are clear on required roles & responsibilities
  • Intergation within the Creative Approval flow within Brand Marketing & Content for relevant stakeholder sign off
• Key Project Liason:
  • support the coordination for all event workstream communication (internally/externally) and event materials.
• Key docment ownership:
  • Event Brief
  • Critical path
  • Roles & Responsibilities
  • Project task list ‘the do list' tracker
  • Project document overview (end to end of the event plan, including all collteral)
• Works with all departments across the sites to ensure they are aware of the event calendar and/or ‘run of show' and their required roles/involvement within each event

Profile:

• Min 2 years' experience in a similar role for Fashion/Luxury Company
• Experienced with Outlook, Excel, Powerpoint and Asana
• Excellent organisation and abilities to prioritise workload to meet deadlines
• Punctual, reliable and trustworthy
• Team player who communicates well with all colleagues
• Ability to thrive in a fast-paced environment, understanding sense of urgency
• Can do attitude
• Be a team player with confidence to take the lead and guide
• Excellent English and Italian knowledge
• Organise, store and update event contracts, receipts and partner contact information.
• Capturing content such as short videos and photographs at events.

Key Skills: project management,organization, communication, and agency management.