Department Coordinator, Center for Continuing and Professional Studies (CCPS)- Repost

Job Description:

Reporting to the Center for Continuing and Professional Studies Executive Director, the CCPS Department Coordinator provides a broad range of organizational and administrative support to the Executive Director and to the CCPS team (which includes Adult Learners, grants, contract programs, marketing, finance, etc.). The position employs strong interpersonal skills and attention to detail in prioritizing and completing tasks. This individual will manage the Executive Director's calendar while also coordinating the department's staff and operational meetings, vacation schedules, and office hours. For meetings, the tasks include the coordination and distribution of all meeting materials.

Establishes and maintains files for accurate file management and record keeping for the department. Orders the department's office and general instructional supplies for courses and events. Submits and tracks the department's equipment/facilities lists and facility work orders.

As part of the CCPS team, this individual will serve as the primary receptionist for the CCPS suite by delivering a high level of customer service for walk-ins, emails, and website inquiries. It is important that this staff member employs impeccable judgment and discretion in dealing with issues that pertain to sensitive data and confidentiality. Provide assistance in all aspects of planning and logistics for CCPS events, both in-person and virtual.

Because the department services students on evenings and weekends, there will be a possibility of working an evening and or a weekend based on the needs of the department.

Essential Functions:

Administrative Support

• Provide a broad range of organizational and administrative support to the Executive Director and to the CCPS team .
• Manage the Executive Director's calendar while also coordinating the department's staff and operational meetings, vacation schedules, and office hours. For meetings, the tasks include the coordination and distribution of all meeting materials.
• Serve as the primary receptionist for the CCPS suite by delivering a high level of customer service for walk-ins, emails, and website inquiries.
• Input all non-credit courses into Banner and Destiny, new and established.
• Establish and maintain files for accurate file management and recordkeeping.
• Maintain and order the department's office and general instructional supplies for courses and events.
• Submit and track the department's equipment/facilities lists and facilities work orders.

Event Logistics

• Provide assistance in all aspects of planning and logistics for CCPS events, both in-person and virtual.
• Manage online events using various platforms. Tasks could include developing correspondence, maintaining guest lists, etc.
• This individual will maintain data necessary for post-event analysis and reports.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:

• Bachelor's degree required.
• 2- 4 years' of appropriate business experience.

Knowledge, Skills and Abilities:

• Demonstrated proficiency in Microsoft Office Suite and graphics programs.
• Must be project and detail-oriented with the ability to handle multiple projects simultaneously and meet department deadlines.
• Must possess and demonstrate excellent customer relations skills and be able to work effectively as a member of a team.
• Ability to work within a multi-task environment.
• Self-starter able to move forward activities with initiative and self-drive preferred.

Additional Information:

Review of applications will begin immediately until the position is filled. Successful completion of a background check is required for appointment to this position once an offer has been made.

Starting Salary

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Starting Salary: $60,685 per year with step increments per Salary Schedule 92, after one year of service and annually thereafter.

Work Schedule
Days/Hours: M-F, 9am-5pm, in person; some evenings and/or weekends; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans
• Health Care Plan and Dental Plan
• Employee Assistance Program
• Flexible Spending Account
• Commuter Benefit Plan
• FIT Tuition Exemption Program
• Paid Time Off (Vacation, Personal, Sick and Holidays)
• 4-day Summer Workweek

For a full list of FIT benefits, visit our benefits webpage .

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Visa Sponsorship

Fashion Institute of Technology is not able to provide visa sponsorship for this position.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212 217.3360, titleix@fitnyc.edu.

Americans with Disabilities Act (ADA) Requirements

This position will be required to constantly read and comprehend, occasionally perform calculations, constantly verbally communicate, constantly analyze, and constantly write. The working conditions for this position will be on campus, primarily in an office environment. The physical requirement for this position will require constant sitting, constant standing, occasional bending, occasional walking, and occasional lifting 10 lbs. or less.

Application Instructions:

In order to be considered for the position, you must submit the following documents online:

• Resume
• Cover letter
• Unofficial transcript
• A list of three references with telephone numbers and email addresses

Returning Applicants- Login to your FITNYC Careers Account to check your completed application.

Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.

For more information about FIT, please visit FIT's website at: http://www.fitnyc.edu .

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Department Coordinator in the Center for Continuing and Professional Studies (CCPS).