Department and Industry Project Coordinator, Fashion

Fashion Institute of Technology
New York, New York, United States
Closing date
23 Oct 2023

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Job Details

Job Description:

The School of Art and Design seeks a Coordinator to provide administrative and project management support to the Fashion Department. The incumbent will assist the Assistant to the Dean and Department Chairs in managing the day-to-day operations of the department and other related tasks.

Essential Functions:
  • Organize, prioritize, review, and maintain office records and forms as well as attend, compose, and plan for department and advisory board meeting agenda and minutes.
  • Preparation and circulation of action forms for hiring and related personnel activities.
  • Assist in working with and keeping records of curriculum changes any other relevant information.
  • Use Banner/ Brio to retrieve information for reports used by the department, School, or College.
  • Input faculty pedagogic in Banner.
  • Assist with coordinating the department's tenure and promotion process, scheduling and announcing peer observations and meetings, obtaining student evaluations, preparing the ballots, reappointment and promotion forms, circulating them for approval, and submission.
  • Assist faculty with preparation of forms for change of grade, change of programs, mid-term warnings, and any other assistance as may be required.
  • Contact faculty and students when courses are canceled as well as prepare the related forms for action to be taken within the College.
  • Answer and appropriately handle incoming calls, greet students, and visitors.
  • Process departmental information and materials.
  • Update faculty, student, alumni, and industry listservs every semester.
  • Support students and faculty by providing direction, answering questions, providing technical guidance, coordinating orientations, organizing student equipment, supplies, etc.
  • Assist students in trouble-shooting registration and other matters.
  • Provide faculty and staff support and coordination on program curriculum, studio, equipment and administrative matters.
  • Maintain inventory of classroom, lab, and studio equipment.
  • Prepare program faculty load reports within the College's Banner system; coordinate curriculum materials, reports and processes; and organize the program calendar and course schedules
  • Plan and execute program events
  • Maintain accurate records of faculty release time and contact hours.
  • Gather information from industry partners to create professional presentations and promotional materials.
  • Work directly with industry partners on planning, scheduling, and implementing aspects of the department initiatives.
  • Assist in maintaining contacts with national partners and resources to support continued participation in the department's events, sending of internship and career listings to coordinate potential job placement opportunities.
  • Coordinate guest lectures including preparation of flyers; releases, bios, and photos from speakers; videotaping and editing set up; collection of presentation materials; preparation of program and recognition certificates.
  • Assist Administrative Coordinator of Student Contests to ensure awards are made and approved expenses are paid.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.


Minimum Qualifications:
  • Bachelor's degree required.
  • Minimum of 3-5 years of administrative work experience.

Preferred Qualifications:
  • Working knowledge of Banner, Blackboard, Brio, and Finance Enterprise.

Knowledge, Skills and Abilities:
  • Strong computer skills, including proficiency with document organization (Google platform preferred), Mail, Word, Excel and PowerPoint.
  • Demonstrated flexibility, professionalism, and ability to effectively build relationships with peers and industry professionals.
  • Strong organizational and problem-solving skills.
  • Must be a self-starter with the ability to prioritize effectively.

Additional Information:

Review of applications will begin immediately until the position is filled. Successful completion of a background check is required for appointment to this position once an offer has been made.

Starting Salary

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Starting Salary: $66,187 per year with step increments per Salary Schedule 93, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.


The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.
  • Retirement Plans
  • Health Care Plan and Dental Plan
  • Employee Assistance Program
  • Flexible Spending Account
  • Commuter Benefit Plan
  • FIT Tuition Exemption Program
  • Paid Time Off (Vacation, Personal, Sick and Holidays)
  • 4-day Summer Workweek

For a full list of FIT benefits, visit our benefits webpage .

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Visa Sponsorship

Fashion Institute of Technology is not able to provide visa sponsorship for this position.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212 217.3360,

Americans with Disabilities Act (ADA) Requirements

This position will be required to constantly read and comprehend, occasionally perform calculations, constantly verbally communicate, constantly analyze, and constantly write. The working conditions for this position will be on campus, primarily in an office environment. The physical requirement for this position will require constant sitting, constant standing, occasional bending, occasional walking, and occasionally lifting 10 lbs. or less.

Application Instructions:

In order to be considered for the position, you must submit the following documents online:
  • Resume
  • Cover letter
  • Unofficial transcript
  • A list of three references with telephone numbers and email addresses

Returning Applicants- Login to your FITNYC Careers Account to check your completed application.

Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.

For more information about FIT, please visit FIT's website at: .

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Department and Industry Project Coordinator in the Fashion Department.


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