Payroll Manager

New York, United States
Closing date
1 Oct 2023

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Human Resources

Job Details

The Payroll Manager will manage and process payroll for Corporate and Retail employees within the US and Canada, prepare payroll reports, monitor and ensure payroll tax compliance in all jurisdictions, and update ledger as necessary. This position will report to the Director of HR Operations and will work closely with the business and HR Financial Control team.

  • Processsemi-monthly payroll, commissions and bonuses on time, accurately, and in compliance with government regulations
  • Maintains and reviews payroll processing systems and integrations to ensure timely and accurate processing of payroll transactions including hoursworked, PTO, salaries, benefits, garnishments, taxes, and other deductions
  • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
  • Ensure all payroll entries, settlement of payments, taxes, and garnishments are up to date and accurate from all out-sourced agencies
  • Oversees the daily workflow of the department
  • Act as a primary liaison between payroll provider and staff regarding all payroll inquiries
  • Coordinate payroll-related audits and reconciliations along with distribution of annual Tax Statements (W-2)
  • Partner with HR Financial Control and Finance department to ensure payroll, bonus and benefits accruals are recorded accurately
  • Prepare monthly payroll report and work with Finance and HR Controller to ensure report is accurate
  • Prepare ad hoc reports for HR Controller and in relation to payroll reporting, payroll invoices and cash out
  • Liaison with external vendor to manage tax filings and remittance for all state and federal government agencies, investigate and rectify and discrepancies and issues
  • Properly complete any employee or employer tax related filings on a quarterly and annual basis which are not handled by 3 rd party vendors
  • Collaborate with outside vendor to obtain, review, and accurately report shadow payroll elements for expat and inpat scenarios throughout the year
  • Collaborate with offshore teams to obtain, review, and accurately report ancillary payroll items such as Long Term Incentives throughout the year for US employees
  • Create and file all payroll related documents and reports
  • Additional responsibilities as assigned

Basic Qualifications:
  • Bachelor's degree in Accounting, Business or Finance preferred
  • Minimum of 5 years' experience with payroll processing
  • Experience handling multi-state payroll administration
  • Demonstrated knowledge of wage & hour laws, garnishment and tax related issues in the US and Canada
  • Experience with expat scenarios preferred
  • Prior experience with ADP Workforce Now strongly preferred
  • Proficient in MS Office (primarily MS Excel)
  • Excellent analytical skills and attention to details to complete tasks with a high level of accuracy and confidentiality

Eligibility Requirements:
  • Must have authorization to work in the US
  • Must be willing to work overtime with short notice
  • Must be 18 years or older

Desired Characteristics:
  • Possess strong attention to detail and numerical skills
  • Ability to read and analyze reports and perform fundamental calculations
  • Excellent verbal and written communication skills
  • Ability to uphold professionalism and maintain a high level of confidentiality
  • Ability to meet deadlines


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