Part Time Receptionist

PART-TIME RECEPTIONIST (9am-2pm - 25 hrs pw, Monday-Friday)

Emilia Wickstead is excited to be recruiting for a part-time receptionist at its West London offices. You will be liaising with all departments including design, production and central functions as well as being the first point of contact for clients, guests and visitors. You will also play an important part in ensuring that our office environment is comfortable, clean and a great place to work at.

WHAT YOU’LL BE DOING:

Deliveries and Collections:

You would be responsible for receiving and organising incoming mail and deliveries ensuring they are properly logged and distributed to the appropriate recipient or department within the company. Similarly, with booked collections you’ll log and evidence pick-ups.

Visitors:

We want you to welcome, greet and assist our visitors, clients and guests in a friendly and professional manner providing them with information, directions and connecting them with the relevant individuals they are scheduled to meet. You’ll make them feel welcomed and provide refreshments and ensure that you communicate their arrival and ensure they are collected by the appropriate member of staff

Staff Celebrations and events:

Celebrating birthdays and special occasions is a nice way to boost morale. You will be responsible for diarising birthdays and special occasions and ensure everyone in the company is aware when they occur. You’ll organise appropriate gifts etc and send out acknowledgements on the day. There will also be some nice events to get involved organising.

Office Cleanliness:

Maintaining a clean and organised office is important to how staff and visitors view our company. You will be responsible for keeping the reception area, meeting rooms, kitchen, bathrooms and general office areas well-presented and you’ll liaise with external cleaning companies where appropriate.

 Meeting Room Bookings:

You’ll make sure that meeting room bookings are scheduled, amended, cancelled and that they are set up for important meetings e.g. Director Meetings, external visitors etc.

Kitchen Supplies:

We offer complimentary drinks and fruit to all our staff. You’ll monitor and restock kitchen supplies and other essentials eg groceries, snacks etc and ensure that the kitchen is always stocked and clean. 

Stationery Supplies:

Having a good supply of office supplies e.g. paper and stationery means our staff can work efficiently. We’ll rely on you to monitor stock levels, order supplies and monitor any wastage.

Building Maintenance:

From time to time you may need to liaise with our landlord or any relevant external companies on things such as heating, security, rubbish, maintenance issues.

Admin:

You’ll work closely with our HR Manager to ensure all new starters have IT systems in place e.g. email addresses, computer, logins, fobs etc. and ensure they have a clean and tidy desk area on their first day. For leavers you’ll ensure all equipment is handed back and any logins, passwords communicated to our IT company.

WHO WE’D LIKE TO HAVE ON BOARD

Firstly, you will be someone who wants to work part-time hours which will be office based in Kensal Road, West London. You will be well presented, have great communication skills verbally and written and be someone who is happy to take on a really varied and busy role. No two days will be the same!

We’d also like to talk to you if you have the following:

·      At least a year’s experience in a similar role

·      Excellent organisation, time management and juggling skills

·      Great people skills

·      Attention to detail and a desire to make the environment pleasant for staff and visitors

·      Happy to be flexible and adaptable

·      And of course, we have to ensure that you have the right to work permanently in the UK

FTE salary: please specify salary expectations

Due to the high volume of applications we expect to receive for this role, we can only contact those people who we wish to short list. Thank. you for your interest in Emilia Wickstead,