Personal Assistant

SUMMARY

Show Me Your Mumu is seeking a personal assistant to provide support to an Executive for day-to-day tasks. This individual must be organized, hardworking, resourceful, reliable, responsible with time management, and enjoys systems of organization. The position is responsible for providing administrative support a few days per week. The responsibilities associated with this opportunity are not limited to the duties described and may be modified from time to time. The work schedule will sometimes vary and include some evenings and approximately 1-2 weekends per month. The person in this role will sometimes be responsible for picking up and dropping off school-aged children, and for occasional childcare. To be part of the team that works as a Personal Assistant, candidates must be within reasonable commuting distance of the Bridal Showroom in Venice, CA.

CORE DUTIES

• Handle the individual administrative needs of a Sr. executive 3 days per week
• Book and handle travel-related tasks/items
• Assist with the Executive's social media needs, content creation, and attending select photoshoots
• Be on-call for last-minute itinerary changes and in-transit emergencies
• Help the Executive with personal errands, projects, and represent the Executive with Mumu VIPs (including but not limited to meals, airport runs/pick-ups, city tours, etc.)
• Employee-facing administrative tasks at our Mumu HQ 2 days per week (typically Tuesdays and Thursdays)
• Check household schedules for appointments, deliveries, events, etc.
• Schedule and oversee all 3rd party service vendors (pool, landscaper, plumber, electrician, contractor, exterminator, art handlers, etc.)
• Coordinate and handle some airport arrivals and departures needed by executive, influencers, etc. (as needed)
• Plan and coordinate private and social events such as private dinners or large formal gatherings
• Take lead with office manager on our online and in-person customer support tasks. During the 2 days each week at MUMU HQ
• Occasionally provide backup support at the Venice Bridal Suite with Customer-facing/retail tasks
• Assist with social media postings
• Assist with sample sales as needed at MUMU HQ 
• Take the lead on planning, organizing, and executing any functions (Mumu Merch is worn at all times by Brand Ambassadors & Guests)
• Pays attention to multiple details and multiple tasks while minimizing errors
• Driving/Pick-ups of Children to and from school a few times per week
• Responsible for childcare while executive is on calls, during work hours if the child(ren) are home
• Responsible for childcare when traveling with the executive
• Maintain financial records, monthly expense reports and receipts
• Research areas of interest or concern for the principal’s business or personal needs
• Other duties as assigned

QUALIFICATIONS 

• Intermediate to expert level proficiency in office management systems and procedures
• Intermediate to expert level proficiency with Social media, taking photos, some photo editing (InShot or CapCut)
• Intermediate to expert-level proficiency in Google Suite, MS Office, Slack and has the ability to learn and implement new tools/systems
• Ability to work flexibly in terms of responsibilities and responsiveness
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Ability to exercise discretion and confidentiality
• Ability to travel
• Candidate must be able to prioritize with a sense of urgency and be a team player

EDUCATION and/or EXPERIENCE

• Minimum 4 years as an Executive Assistant or bachelor’s degree & 2 years of experience
• Minimum 3 years’ experience supporting a C-level executive
• Able to work and think independently as well as part of a team.
• Excellent follow-through and attention to detail

Show Me Your Mumu is an Equal Opportunity Employer. We consider for employment all qualified candidates without regard to race, color, age, religion, national origin, sex, gender, marital status, sexual orientation, protected veteran status, disability, or any other characteristic protected by law.