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Office/HR Manager

Employer
AMIRI
Location
Milan (IT)
Salary
BOE
Closing date
8 Dec 2023

View more

Function
Administration
Level
Manager
Contract Type
Permanent
Hours
Full Time

Job Details

AMIRI is seeking a highly organized and detail-oriented Office/HR Manager to join our team at our Milan office. The Office/HR Manager will play a crucial role in ensuring the efficient operation of our office, supporting our team, and maintaining a positive and productive work environment. Additionally, they will act as the liaison between Milan and our Los Angeles headquarters. If you are a dedicated and organized professional with a passion for ensuring the smooth operation of an office, we encourage you to apply for the Office/HR Manager position at AMIRI.
 
Key Responsibilities:

  • Schedule and coordinate meetings, appointments, and events. Ensure that meeting rooms are set up and equipped for various activities.
  • Maintain and update office databases, ensuring data accuracy and accessibility.
  • Arrange travel itineraries, transportation, and accommodation for staff as needed, including travel visas.
  • Organize and manage company events, conferences, and team-building activities.
  • Order office supplies, furniture, and equipment, keeping an inventory of stock levels and reordering as necessary.
  • Manage incoming and outgoing correspondence, including complaints and queries, and respond or forward to the appropriate team members.
  • Act as a liaison between our Milan office and Los Angeles Headquarters.
  • Prepare letters, presentations, and reports as requested.
  • Oversee and provide guidance to administrative staff, ensuring they meet their responsibilities and work efficiently.
  • Manage office budgets, monitor expenses, and identify cost-saving opportunities.
  • Maintain open lines of communication with staff, suppliers, and clients, fostering positive relationships.
  • Implement and maintain office administrative systems and procedures, ensuring their efficiency and effectiveness.
  • Delegate tasks to junior employees as needed, providing necessary guidance and support.
  • Organize and conduct introductions and training for new employees, ensuring a smooth integration into the team and company culture.
  • Keep health and safety policies up to date and ensure compliance with relevant regulations.
  • Utilize a range of software packages to support various office functions.
  • Manage the full spectrum of HR functions, including recruitment, onboarding, performance management, and employee relations.
  • Assist in developing and implementing HR policies and procedures to ensure compliance with local labor laws and company standards.
  • Handle employee inquiries and issues, providing guidance and resolution as necessary.
  • Maintain employee records and ensure confidentiality and data accuracy.
  • Administer employee benefits and payroll processes in collaboration with the HR team at AMIRI HQ.
  • Facilitate employee training and development programs to enhance team skills and performance.
  • Assist in fostering a positive and inclusive company culture

Qualifications:

  • At least 3-5 years of proven experience as an Office Manager or in a similar role.
  • College degree/diploma preferred in Business/Management or a related field.
  • Human Resources certificate preferred but not mandatory.
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • English and Italian speaking.
  • Proficiency in using office software and databases.
  • Strong knowledge of Microsoft Office, including Excel.
  • Ability to adapt to new tools and technologies.
  • Exceptional attention to detail and problem-solving skills.
  • Strong leadership and team management skills.
  • Demonstrated ability to manage budgets and reconcile expenses.
  • Knowledge of health and safety regulations.

 

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