Executive Assistant

BASIC PURPOSE OF THE JOB

This position provides support to C-level top executives in personal/administrative tasks and organizational management, acting as a focal point for all issues regarding planning of the executives daily engagements.

MAIN RESPONSIBILITIES

• Act as the focal point of contact on behalf of the supported executives: screen and direct phone calls, filter requests, distribute correspondence and liaising with internal and external stakeholders on various projects and tasks;
• Manage of the daily agenda;
• Prepare presentation materials and background documents;
• Open, sort, and distribute incoming correspondence (email, etc.) and organize deliveries;
• Manage business travels and travel expenses record;
• Handle requests and queries appropriately, maintaining professionalism, strict confidentiality and discretion.

BACKGROUND AND PRINCIPAL SKILLS REQUIRED

• Outstanding time-management skills and the ability to prioritize, organize and coordinate multiple tasks;
• Ability to work well with all levels of management, staff, departments and third parties;
• Ability to handle confidential information with discretion, to adapt to various competing demands;
• Ability to work independently;
• Proficiency in Microsoft Office, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done;
• Adaptable and enjoys a challenge;
• At least 12-15 years of experience in similar role;
• Previous experience as Assistant in International Companies
• University degree
• Excellent written and verbal communication in English and Italian