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Administrative Coordinator

Ralph Lauren
Madrid, Spain
Closing date
9 Jan 2024

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Job Details

Company Description
Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands. At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview
Responsible for the administrative processes required in the Project Management team in Iberia Region. Key aspects will be ensuring maintenances, store needs and Refresh works procedures are followed and completed, as well as information of all PM documents are updated.

Essential Duties & Responsibilities
Refresh, Maintenance, Store Needs and Closings: · Manage Refresh works - fixtures display, repairing, repair, flooring and logos replacements · Manage maintenance/Store needs of existing corners · Manage closings of corners - Reuse of fixtures, storage or demolishment · Manage relocations of corners - fixtures display and repairs · Partner with accounts and CS on store needs and maintenance · Create store needs database · Organize and prioritize store needs orders · Local vendors bidding to maintain best price assurance Finance Management (Expenses and Store Needs): · Keep tracking and update of all expense costs and budgets · Create all PO and manage payments · Tracking of invoices generated · Find adapted solutions in case of overbudget Project Management: · Support PM in administrative tasks for a project - all documents updated in folders and constant update on project development. · Availability to support opening sand handovers onsite - travelling and off working hours

Experience, Skills & Knowledge
SKILLS · Fluent in English (native a plus) · Multi-tasking - admin & PM · Problem solving attitude with Accounts and vendors · Open and communicative personality


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