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Executive Assistant to CEO

Employer
Sister Jane
Location
London
Closing date
18 Feb 2024

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Function
Administration
Level
Coordinator / Executive
Contract Type
Permanent
Hours
Full Time

Job Details

This is a very attractive role for an experienced professional with outstanding organisation, communication and analytical skills and who is passionate about fashion and seeking to join a fast growing and international team.

The successful candidate will be assisting and supporting the CEO on a wide variety of projects across the business at a time the company is developing and growing

 

Role and Responsibilities:

1. CEO Assistant

  • Assist the CEO on all matters relating to the organisation of the company operations
  • Support the CEO in the management of the Company’s workflows by creating critical paths and maintaining project lists
  • Represent the first point of contact for discussions with the CEO, filtering and prioritising enquiries and tasks
  • Project manage ad hoc projects
  • CEO diary and travel planning

2. Showroom Management

  • Overall responsibility for the showroom day-to-day operations
  • Creating the rota and managing the showroom assistants’ work schedules
  • Ensuring all showroom assistants are working in-line with company policies
  • Being a point of contact for the showroom team
  • Ability to assist customer enquiries, when required
  • General admin of showroom resources  

3. Office & Facilities Management

  • Being a keyholder for the office & showroom.
  • Making sure that the office and company’s buildings are all maintained at the highest standard
  • Coordinating with contractors:
    • IT solutions
    • building maintenance
    • Legal services
  • Responsibility for office and showroom facilities purchases  

Skills and Requirements:

  • 3 years or more experience in a relevant Executive Administrative position, ideally in a fashion business
  • Highly dynamic and organised individual with a passion for the fashion industry
  • Well organised and effective person with good time management, multi-tasking and prioritisation skills
  • Very strong communication skills with excellent use of written English.
  • Ability to condense and summarise key information
  • Fluency in additional European languages is an advantage.
  • A self-starter and motivated person, who can demonstrate initiative and able to work independently Strong knowledge of MS Office package

Company

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