Are you a master organiser with a knack for multitasking and a passion for ensuring smooth office operations? We're seeking an Office Coordinator to be the heartbeat of our workspace, managing various tasks and keeping our office running.
Logistics Management: Handle incoming and outgoing deliveries/post.
Oversee perishables, stationery, food, and drink orders on a weekly basis.
Equipment & Storage Management: Responsible for office equipment and storage units.
New Starter Onboarding: Manage fire/health safety protocols for new hires.
Brand Archive Custodian: Maintain and organise the inventory of our brand archive.
Frontline Hospitality: Act as the point of contact for reception, warmly greeting and assisting guests.
Office Maintenance & More: Handle office maintenance and dive into ad hoc tasks as needed.
Event Planning Expert: Lead the planning of companywide social events, leveraging your project management expertise.
Systems Implementation: Drive the implementation of new organizational tools and systems.
Coordinate with building management and external studio suppliers.
Monitor studio-wide payments via credit card/petty cash/expense management.
Travel Coordination Support: Assist in organising companywide travel arrangements.
Flexible Support: Provide ad hoc assistance to other departments as needed.
Prior experience in office coordination or a similar role is preferred.
Project Management Skills
Ability to multitask, prioritise, and maintain meticulous attention to detail.
Strong interpersonal skills for liaising with various stakeholders.
Thrive in a dynamic, fast-paced environment, and tackle challenges with a proactive attitude.
Proficiency in MS Office Suite and familiarity with organisational tools/systems.
Self-starter who can take ownership of tasks and drive projects forward.
Willingness to assist across various tasks and departments.
Excellent verbal and written communication skills
If you're ready to take on this pivotal role of our office operations, we'd love to hear from you. Join us in creating a vibrant, efficient, and welcoming workspace!