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Personal Assistant

The Bicester Collection
Bicester, GB, OX26 6WD
Closing date
8 Mar 2024

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Job Details

Something Extraordinary Every Day™

As the Personal Assistant of Marketing Director, you will provide efficient day-to-day support. This role provides a proactive service to ensure the smooth running of the administration and secretarial support in arranging business and personal schedules. You will also take the ownership of the travel arrangements and assist in projects, administrative work for the team and private matters of the director.

This is an ideal position for an experience PA who loves to be at the heart of a team and is the energy that supports the team and the Marketing Director in the day to day.

What you will be doing

  • Manage the diary extensively including scheduling all meetings, engagements, conference calls, travel, board meetings, conferences
  • Plan travel ahead to ensure cost efficiency and to maximise the benefit by planning additional meetings during the trip
  • Assist in day-to-day administrative work for the Director
  • Assist in administrative work for the team, e.g. team meetings arrangement
  • Assist in projects and preparing presentations, where required
  • Work closely with other Personal Assistants across Bicester Village to share best practice and be part of a critical community that is the engine of the Village

What makes you special

Every colleague is an entrepreneur at heart and this drives our organisational culture, which values invention, innovation and risk taking. To be successful with us, you'll have:

  • Formal secretarial/office administrative qualifications
  • Previous experience in working at senior level in a large organisation within fast-paced environment
  • Computer literate and high proficiency in Microsoft Office
  • Ability to prioritise and manage several tasks simultaneously with an eye for detail
  • Ability to communicate effectively at all levels
  • Strong organisational skills and ability to work on own initiative
  • Demonstrate confidentiality

There's no one quite like us

The Bicester Collection are the worlds' leading luxury shopping destinations, and we are committed to creating magical and memorable experiences for our guests. Taking the name of the founding Village, The Bicester Collection distinguishes the 11 Villages in Europe and China as one collection of destinations for our guests, our brand partners, our travel and tourism partners, our corporate and financial media, and our internal teams.

Our Vision is to be the best shopping destination in the world. Our Mission is to make the lives of others better - our brands, our guests, our people and our communities. Our Brand Promise is to offer something extraordinary every day. Our Five Values are the glue that bind us together and allows us to lead ahead:
  • Authenticity - Always do the right thing
  • Innovation - Think outside of the box
  • Passion - Do what you love and love what you do!
  • Critical Thinking - Challenge the obvious
  • Vision - Be mission driven always

Why we're exceptional

The key to our success is the quality and commitment of our people. To work in one of the teams at any of the Villages is to play an active role in redefining both the art and the science of retail. This creates a dynamic approach that underpins our ability to anticipate future trends in a fast changing world. In return for your Authenticity, Critical Thinking, Innovation, Passion and Vision, you'll receive a generous salary and we'll also reward you by:

Looking after you: You're entitled to 25 days of annual leave (plus UK Bank Holidays) and your birthday off, plus extra leave if you are getting married or moving. We provide above industry average life assurance cover, income protection, pension, personal travel insurance, dental and eyecare, private healthcare, access to a virtual GP app, Employee Assistance Programme, cycle to work scheme and flu vaccinations

Treating you: discounts throughout our villages, discounts with other retailers (known as My Choices) and a very generous employee referral bonus

Championing you: you'll be working within a creative and collaborative environment like no other, with the opportunity to develop your professional and personal skills while advancing your career


Come and live your story with us

The key to our success is the quality and commitment of our people. The Bicester Collection is made up of 1,200 colleagues of 50 nationalities. We are diverse in background, age, experience and leadership style. We believe that an inclusive workforce makes magic happen, and with this in mind we welcome everyone - regardless of age, gender identity, race, sexual orientation, physical or mental ability or ethnicity - to be a part of our family. We are offering a fantastic opportunity for a professional and commercially focused individual to join us. We have huge ambition for what we can achieve together and we want to have fun!


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