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Part-Time Office Associate, Office of International Programs

Employer
Fashion Institute of Technology
Location
New York, New York, United States
Closing date
2 Apr 2024

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Job Details

Job Description:

The Office Associate (part-time) serves as the liaison to the academic departments and administrative offices at FIT and supports the Dean, Assistant Dean, and staff in the Office of International Programs to ensure the successful operation of the department. The Associate reports to the Assistant Manager and also coordinates daily operations, including scheduling and calendar management for the department, budget and accounting tasks, and office supply and equipment needs.

Responsibilities & Essential Functions:
  • Plan and coordinate departmental events on or off campus, such as Pre-departure Sessions, Student Re-Entry Programs, Study Abroad Fair, as well as office representation in other FIT events (Admitted Students Day, Parent's Day, etc.)
  • Manage the OIP calendar, including scheduling for all information sessions, inbound and pre-departure orientations and other special events.
  • Work with Facilities Rental office to process the scheduling of events, space and required services (Catering, Media Services, Security, etc.) through 25Live.
  • Responsible for managing OIP social media presence (Instagram, Tiktok etc.) and OIP Study Abroad website, including update and review of existing content for the Study Abroad programs (events, curricula, budgets, academic calendars).
  • Support the coordinators in managing program pages for Study Abroad in the (Horizons) study abroad application system/database.
  • Setup and administer photo contests for students in short-term programs, semester programs & FIT in Italy programs.
  • Support the Assistant Coordinators in the delivery of faculty-led short term study abroad programs. This includes publishing promotional materials to market the programs. through information sessions and weekly email marketing, and organizing logistics pre-departure orientation sessions for students.
  • Support the coordinators in the development of content for all Study Abroad visual materials and handbooks, and coordinate printing of all materials with the FIT Print Center.
  • Coordinate and direct phone and email inquiries to the appropriate staff.
  • Supervise student aides, including assigning daily tasks and giving instruction and training when applicable to complete special projects.
  • Maintain appropriate ability in the application of all necessary computer software and college applications such as Banner, Finance Enterprise, etc., and the Google suite of applications.
  • Order departmental equipment and supplies, and input purchase requests through the FIT purchasing system [Finance Enterprise].
  • Provide support and information to incoming and outgoing Study Abroad students, as well as walk-in visitors and guests requesting information regarding Study Abroad.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:
  • Bachelor's degree required.
  • 3 years of appropriate business experience.

Knowledge, Skills, & Abilities:
  • Demonstrate interest in the field of international education and in working with students.
  • Experience with methods for marketing, recruiting and planning programs, preferably study abroad programs.
  • Strong interpersonal, public speaking, writing and technical skills.
  • Experience working cooperatively in a team as well as the ability to work independently in a very busy office environment.
  • Excellent time management skills and ability to meet multiple deadlines simultaneously.
  • Ability to assess and resolve situations and problems independently.


Additional Information:

Review of applications will begin immediately until the position is filled. Successful completion of a background check is required for appointment to this position once an offer has been made.

Salary

Salary Range: $34.81- $37.30 per hour

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Rate: $34.81- $37.30 per hour with step increments per Salary Schedule 91, after 18 months of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 20 hours per week, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

For a full list of FIT benefits, visit our benefits webpage .

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Visa Sponsorship

Fashion Institute of Technology is not able to provide visa sponsorship for this position.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212 217.3360, titleix@fitnyc.edu.

Americans with Disabilities Act (ADA) Requirements

This position will be required to constantly read and comprehend, occasionally perform calculations, constantly verbally communicate, frequently analyze, and constantly write. The working conditions for this position will be on campus, primarily in an office. The physical requirement for this position will require constant sitting, occasional standing, occasional bending, frequent walking, and occasionally lifting 10 lbs. or less.

Application Instructions:

In order to considered for this position, please submit the following documents online:
  • Resume
  • Cover letter
  • Unofficial transcript
  • A list of three references with telephone numbers and email addresses

Returning Applicants - Login to your FITNYC Careers Account to check your submitted application materials.

Please note that due to the volume of applications, we will not be able to contact each applicant individually.

Additional information about the Fashion Institute of Technology can be found at: http://www.fitnyc.edu .

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for an Office Associate.

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