Skip to main content

This job has expired

Production Administrator

London (Central), London (Greater) (GB)
Competitive salary and benefits package
Closing date
18 Mar 2024

Job Details

In this role as a Production Administrator, you will play a crucial role in managing various administrative tasks related to the Production.


Main Responsibilities

Reception and Shipment Handling


  • Pack and ship SMS, PPS and raw material samples to vendors & factories.
  • Create shipping labels. Keep track of all shipments sent and to be received, to ensure they arrive on time.
  • Flag any delays, and liaise with couriers when needed.
  • Liaise with vendors and factories on regards to shipments.
  • Maintain updated tracker of all shipments (sent & received).  


  • Book in all raw material and finished product deliveries.
  • Notify warehouse of all deliveries.
  • Follow up all book in discrepancies with warehouse, suppliers & factories.
  • Send barcode labels to each factory and ensure there is consistency of the barcodes managed by factories and warehouse.
  • Support and assist on imputing date into Zedonk when needed.  



  • Input all Production Invoices and courier
  • Invoices in the Budget Tracker file.
  • Verify that the raw material and finished goods cost matches the ones of the POs.
  • Keep track of all advanced payments done on the Budget Tracker, and send proof of payments to suppliers & factories when needed.
  • Keep track of the working hours of outsourced raw material and finished goods quality inspection services, and check that it matches what has been invoiced.  

Workspace Organization

  • Administrative support to the Production team including support with booking and prepping for meetings, taking minutes & ad hoc seasonal activities.
  • Support the team organising, filing, and archiving samples and swatches.
  • Maintain record of all SMS/PPS/QRS sent to each factory.
  • Maintain record of all seasonal Production RM swatches at the office.  


The Ideal Candidate

  • The ideal candidate should have at least 2 years of experience in a similar role.
  • Excellent organizational planning skills. Independent and structured way of working.
  • Experience with large volumes of data entry, ensuring complete detail and accuracy, even when working at speed.
  • Good communication skills, able to effectively share information with the team in a clear & concise way.
  • Strong attention to detail.
  • Demonstrated ability to operate at pace with flexibility, initiative and solution orientated.
  • Ability to work well under pressure, and meet critical deadlines.
  • The ability to take initiative and to prioritize work tasks.
  • Positive attitude & team player.
  • Strong IT skills.
  • Knowledge of Zedonk would be a plus.
  • Fluent in verbal and written English
  • Spanish or Italian speaking would be a plus.
  • Must have the right to work in the UK.

Hybrid work (2 days a week working from home, except for specific busy periods).


Learn more about this company

Visit this company’s hub to learn about their values, culture, and latest jobs.

Visit employer hub

Learn more about this company

Visit this company’s hub to learn about their values, culture, and latest jobs.

Visit employer hub

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert