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Accounts Payable Assistant

Employer
Fred Perry
Location
London (Central), London (Greater) (GB)
Closing date
6 Apr 2024

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Function
Finance
Level
Entry Level / Assistant
Contract Type
Permanent

Job Details

Triple Wimbledon champion Fred Perry founded his brand in 1952. He was the son of a cotton spinner, who played and fought his way through, always with style – and despite the establishment. Today, Fred Perry is a global community of over 370 employees, all inspired by the Laurel Wreath and what it represents

PURPOSE:

We are recruiting for an Accounts Payable Assistant to join our established finance department. You will have experience working with volume within a SME and relevant Accounts Payable experience. You will proactively deal with a large volume of invoices and/or suppliers’ correspondences with accuracy and speed, reporting to the Accounts Payable Supervisor.

KEY RESPONSIBILITIES:

  • Proactively deal with a large volume of invoices and/or suppliers’ correspondences with accuracy and speed.
  • Processing supplier invoices and credit notes using AS400
  • Invoice matching to the AS400 for all stocks receipted (GRNs)
  • Nominal coding, matching, and batching of invoices from different currencies to the AS400
  • Ensure all foreign VAT figures are posted correctly and provide backup to the Accounts Assistant to reclaim
  • Updating trackers with invoices for manager approval weekly
  • Processing weekly payment runs, creating payment lists, and running payments through BACS, CHAPS, checks, or transfers as required
  • Filing of invoices and statements in a timely manner
  • Establishing a clear line of communication with the PL Supervisor regarding PL accounts’ reviews and following up on the course of action arising from the communication
  • Supplier statement reconciliations
  • Reconciling supplier accounts
  • Regular supplier liaison via email and telephone, resolving queries
  • Ensuring all invoices are processed by month-end deadlines
  • Accruals Listing. Chasing invoices if they were not received for the prior month.
  • Liaising with the supply chain department (GRNs or price issues) to ensure cash paid in advance is allocated on a timely basis when stock is received on the system
  • Dealing with queries such as supplier invoices, statements, credits and rebates, unit stock prices, and shortages.
  • Requesting credit notes and raising internal debit notes
  • Setting up new supplier accounts and maintaining existing account details within the purchase ledger

THE PERSON:

  • Previous experience working within the purchase ledger is essential.
  • Good interpersonal and communication skills
  • Reliable, self-disciplined, speed, and accuracy are essential.
  • Excellent attention to detail
  • Ability to build up relationships internally and externally
  • Team player
  • Ability to prioritise workload and work to deadlines
  • Good aptitude for IT—V look-ups and pivot tables—would be an advantage.
  • Experience working in a multicurrency environment would be helpful but not essential.
  • Experience in analysing information would be helpful.

 

HOURS:

We actively encourage our teams to have a good work/life balance and so we are pleased to offer flexible working shifts at Fred Perry HQ. Our core shift hours are from 10am – 4.30pm and so employees can choose to start and finish early, or start and finish late. (i.e. work 8:00am-4:30pm, or 10:00am-6:30pm etc). We also have 30-minute early finish on Fridays.

As we continue to work in a more flexible way, the Head Office acts a brand hub, where we can all connect and collaborate with one another. This role is a mix of office based (London) and remote working. We will expect the employee to come into the office regularly for face-to-face meetings and to work alongside their team on collaborative projects.

BENEFITS:

We are proud to offer a wide range of benefits to all our staff, and continue to reassess what our community needs from us to thrive. We don’t want to be a good company to work for, we want to be a great one. Here are some things we currently offer:

  • Annual performance-related bonus
  • Competitive salary, reviewed every year
  • Generous staff discount and regular sample sales
  • Generous pension scheme with 8.5% company contribution
  • Option to buy an extra 5 days holiday annually
  • Enhanced maternity and paternity packages
  • Life insurance
  • Private healthcare
  • Cycle to work scheme
  • Early finish Fridays
  • Season ticket loan
  • 25 days annual leave plus Bank Holidays
  • Annual Birthday vouchers
  • Regular opportunities to attend gigs / events

We actively welcome applications from people of all different backgrounds. Your CV will be submitted to hiring managers with all personal details hidden to ensure anonymity.

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