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Department Coordinator, Office of Faculty Services

Fashion Institute of Technology
New York, New York, United States
Closing date
5 Jun 2024

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Job Details

Job Description:

Under the Direction of the Faculty Services Manager, the Department Coordinator provides a broad range of organizational and administrative support to the Office of Faculty Services, and coordinates with the department in managing the day-to-day operations of central faculty-related activities and transactions.

Responsibilities & Essential Functions:
  • Provide ongoing support in faculty-related transactional activities and course of actions related to key pathways for promotion, reappointment, sabbatical, research leave, tenure, Certificate of Continuous Employment, full- and part-time faculty hires/rank/step and contact hours/teaching assignments.
  • Coordinate with organizing and managing supporting documentation, including course evaluations relevant to these processes.
  • Communicate with departments and schools/divisions relevant to quality completion of all faculty services processes.
  • Assist the department with online course evaluations set-up, download, and distribution.
  • Provide technical support to the Office of Faculty Services, including assisting with creating SmartSheet dashboards, and reports.
  • Assist the faculty services department with training staff on related technical improvements created for strengthening office functions.
  • Organize and maintain the faculty services office digital files and shared Google workspaces.
  • Track ongoing and special projects including follow-up and tracking transactional workflows that support faculty affairs.
  • Support updating database which includes tracking tenure-track non-classroom faculty timelines and classroom assistant hours.
  • Provide assistance through cross-team collaboration and responsibilities that aid in supporting department leading operations and faculty-related activities.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.


Minimum Qualifications:
  • Bachelor's degree required.
  • 2-4 years of appropriate business experience required.

Knowledge, Skills, & Abilities:
  • Experience providing office administration including knowledge of administrative policies and procedures in an institution of higher education preferred.
  • Must possess the skills to prioritize a wide variety of assignments and perform numerous tasks in a fast-paced, deadline driven office environment.
  • Excellent written and oral communications skills are essential.
  • Working knowledge of the Banner administrative system is a plus.
  • Candidate must have experience managing multiple projects simultaneously, possess strong organizational skills and pay attention to detail.
  • Knowledge of Microsoft Office (Word and Excel), Google Workspace, and Smartsheet.
  • Must possess and demonstrate excellent customer service skills and ability to work with a diverse constituency.
  • Must be able to work independently and collaboratively with a team.

Additional Information:

Please note all offers of employment are contingent upon successful completion of the background check process.


Salary: $60,685 - $65,035 per year

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $60,685 to $65,035 per year with step increments per Salary Schedule 92, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.


The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.
  • Retirement Plans
  • Health Care Plan and Dental Plan
  • Employee Assistance Program
  • Flexible Spending Account
  • Commuter Benefit Plan
  • FIT Tuition Exemption Program
  • Paid Time Off (Vacation, Personal, Sick and Holidays)
  • 4-day Summer Workweek
  • Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage .

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Visa Sponsorship

Fashion Institute of Technology is not able to provide visa sponsorship for this position.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212 217.3360,

Americans with Disabilities Act (ADA) Requirements

This position will be required to constantly read and comprehend, occasionally perform calculations, constantly verbally communicate, frequently analyze, and constantly write. The working conditions for this position will be on campus primarily in an office environment. The physical requirement for this position will require occasional sitting, constant standing, occasional bending, frequent walking, and occasional lifting 10 lbs. or less.

Application Instructions:

In order to considered for this position, please submit the following documents online:
  • Resume
  • Cover letter
  • Unofficial transcript
  • A list of three references with telephone numbers and email addresses

Returning Applicants - Login to your FITNYC Careers Account to check your submitted application materials.

Review of applications will begin immediately until the position is filled.

Please note that due to the volume of applications, we will not be able to contact each applicant individually.

Additional information about the Fashion Institute of Technology can be found at: .

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Department Coordinator.


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