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Executive Assistant to Chief Information Officer (12 month FTC)

Employer
Burberry
Location
London, United Kingdom
Closing date
8 Apr 2024

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Job Details



At Burberry, we believe creativity opens spaces. Our purpose is to unlock the power of imagination to push boundaries and open new possibilities for our people, our customers and our communities. This is the core belief that has guided Burberry since it was founded in 1856 and is central to how we operate as a company today.

We aim to provide an environment for creative minds from different backgrounds to thrive, bringing a wide range of skills and experiences to everything we do. As a purposeful, values-driven brand, we are committed to being a force for good in the world as well, creating the next generation of sustainable luxury for customers, driving industry change and championing our communities.

JOB PURPOSE

As an Executive Assistant, you will provide a comprehensive level of administrative and organisational support to our Executives, to ensure smooth and efficient running of the function. You will partner closely with the Executive on all aspects of their responsibilities, maintaining a thorough understanding of both business and Executive priorities in order to make decisions on agendas, requests and approvals.

We currently have the following Executive Assistant positions available:

  • Executive Assistant to Chief Information Officer (12 month FTC, London based 4/5 days per week)


RESPONSIBILITIES

  • Through a good understanding of the department priorities and those of the Executive, is able to proactively manage requests and workload
  • Acting as a true right hand to the Executive, making both commercial and strategic decisions on their behalf
  • To act as a "gate-keeper" of the Executive's agenda and meeting schedule and to take decisions accordingly, while prioritizing the needs of the business
  • Extensive inbox and diary management - daily management of scheduling & rescheduling appointments, communicating to attendees, flexible approach to changing schedules, ensuring appointments are met and correct facilities have been booked
  • Extensive travel booking, itineraries and applying for necessary visas for travel
  • Completing expense reports and checking expenses before being sent for approval and maintaining the upkeep of the forecasted travel budgets
  • Producing general correspondence to both internal and external stakeholders
  • Maintain confidentiality and discretion at all times
  • Coordinate and/or lead adhoc projects, as requested by the Executive
  • Attend relevant meetings, taking notes as requested and sending these out to attendees
  • Line management of departmental PAs


PERSONAL PROFILE

  • Previous experience of working as a Personal/Executive Assistant at ExCo/Board level
  • Highly computer literate, particularly in Word, PowerPoint and Excel
  • Strong administrative skills
  • Excellent written and spoken English; Italian language skills would be a plus
  • Strong problem solving skills; proactive and confident in taking initiative
  • Ability to be very flexible and to re-prioritize
  • Exceptional organisational skills
  • Excellent communication and interpersonal skills
  • Able to establish and build partnerships at senior management level
  • Able to handle multiple assignments while showing diplomacy and efficiency in a highly pressured environment
  • Ability to act quickly to last minute requests and changes
  • Able to work autonomously




Burberry is an Equal Opportunities Employer and as such, treats all applications equally and recruits purely on the basis of skills and experience.

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