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Sample Coordinator

San Francisco, California, United States
Closing date
11 May 2024

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Job Details

About Athleta

For the past 25 years, we've committed ourselves and our brand to a single aim: to empower all women and girls. Inspiration. Collaboration. Connection. Inclusivity. It's what we do best, and we're on the hunt for people who share our passion for leading an active lifestyle, growing personally as well as professionally, and creating game-changing products and experiences.

We use business as a force for good by putting people and the planet right up there with profit, which is why Athleta is a certified B Corp. Ready to make a move? Join us. Because we know that alone we're strong, but together we're unstoppable.

About the Role

Responsible for the overall photography sample process management and optimization. Identify, implement, and champion best practices for the Sample Team.

What You'll Do

  • Drive efficiency with sample management processes for Athleta.
  • Drive the tracking and receipt of all photography samples from GIS/Vendors within the Online production timelines. Track and understand the status of all samples at any point in time. Report out weekly sample completion rates for all samples sets throughout the seasonal process.
  • Work closely with cross-functional partners to retrieve/borrow samples when necessary to track to launch timelines.
  • Identify roadblocks, actively work to solve issues, and establish systems to address pre-season product changes.
  • Understand and clearly communicate any specific sample variances that might impact photography processes.
  • Communicate with Athleta Photo studio to ensure all samples are shot for product photography on time and provide weekly updates on Photo Studio's Weekly Outstanding list.
  • Support Team to organize and maintain sample closets and sample log to identify any missing samples.
  • Configure reporting tools to share out sample status on a regular basis.
  • Lead Sample Team in support of creative teams pre- and postproduction photo shoot sample needs.
  • Establish pre-season tools and documentation to support sample pass-off process.
  • Help maintain existing seasonal calendars to ensure cross functional teams are aware of sample sharing and arrival date(s).
  • Actively manage and develop Sample Coordinators.
  • Manage the troubleshooting of internal process issues (shotflow, smartsheet, PO's, PACMAN) and tracking to completion with appropriate teams.
  • Delegating and prioritizing work with sample coordinator.

Who You Are

  • Skilled in creating, influencing, and fostering partnerships throughout an organization.
  • Strong attention to detail, strong written and verbal communication skills.
  • Sense of urgency; ability to prioritize and multitask effectively.
  • Strong time management expertise and flexibility to changing priorities.

Benefits at Athleta

  • Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
  • One of the most competitive Paid Time Off plans in the industry.*
  • Employees can take up to five "on the clock" hours each month to volunteer at a charity of their choice.*
  • Extensive 401(k) plan with company matching for contributions up to four percent of an employee's base pay.*
  • Employee stock purchase plan.*
  • Medical, dental, vision and life insurance.*
  • See more of the benefits we offer.

*For eligible employees

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. In 2022, we were recognized by Forbes as one of the World's Best Employers and one of the Best Employers for Diversity.

Salary Range: $56,700 - $72,400 USD
Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.

US CandidatesPlease note that effective, June 30, 2022, Gap Inc. will no longer require any of its employees to wear face masks or require proof of COVID vaccination, unless required by local or state/provincial mandates or as part of Gap Inc's quarantine guidelines after being exposed to or testing positive for COVID. Therefore, please disregard any language in any job posting that refers to Gap Inc.'s face mask and proof of vaccination policy as said policy is no longer effective.


Athleta was born in Sonoma County, created by athletes (mostly women) who love the great outdoors. We believe that being fit and active makes life richer and bigger than it could possibly be otherwise. And we’ve seen firsthand how fitness nourishes the mind, body and heart, and opens up new worlds for us. Most importantly, what we have learned along this journey is that alone we are strong, but united we thrive. Our stores have become hubs for their communities to meet, inspire and ignite each other into realizing their limitless potential. For all women and girls, no matter our body types or sports ability, there is no end to what is possible when we join together.

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