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Executive Assistant to Brand President

Employer
Lingua Franca
Location
New York City, New York (US)
Closing date
5 May 2024

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Function
Operations
Level
Coordinator / Executive
Contract Type
Permanent
Hours
Full Time

Job Details

Position Summary

We are seeking a highly organized and detail-oriented Executive Assistant to join our team, working directly under our Brand President. This position requires the ability to prioritize, anticipate needs, and be solution-oriented while managing a broad variety of administrative tasks. The Executive Assistant is responsible for providing comprehensive support, ensuring efficient operations with a high level of professionalism and confidentiality. The ideal candidate will have a passion organization and a knack for streamlining processes and ensuring that daily operations are carried out with ease and efficiency.

Primary Responsibilities

  • Coordinate day-to-day business operations, perform general office administrative and clerical duties to free up time and enhance productivity.
  • Office management: order, store and organize all office supplies, and keep office, neat, clean and orderly; manage and distribute mail
  • Research, prioritize and follow up on internal issues and concerns, including those of a sensitive or confidential nature.
  • Compose internal correspondence, memos, workflow instructions, and company policies, distributing as needed.
  • Organize information and records systematically, ensuring easy access and retrieval when needed.
  • Create agendas for key meetings, take well-organized and detailed meeting notes, distribute to team and ensure follow-up on action items.
  • Exercises independent judgment to plan, prioritize, and organize diversified workload, recommending changes in office practices and procedures.
  • Collaborate with any team or project as required, assisting with non-specialized ad hoc tasks.
    Utilize Excel to create reports and track various metrics to support decision-making.
    Proactively identify opportunities to improve processes and streamline workflows.

Qualifications

  • 2+ years as an executive assistant or in a similar administrative role is required.
  • Ability to juggle multiple projects, manage time, multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Inherently flexible, adapting to change quickly and easily and with a positive attitude. Proactive mindset with a willingness to take initiative and solve problems independently.
  • Ability to effectively share information and communicate issues and solutions to all levels of business.
  • Proficiency in Microsoft Excel and/or Google Sheets is essential; experience with formulas, pivot tables, and data analysis is highly desirable.
  • Proficiency in Adobe Creative Suite, Photoshop, InDesign 
  • Proficiency in Google Suite
  • Experience with Shopify, a plus
  • Familiarity with project management tools/software is a plus.

 

Lingua Franca is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. We are committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

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