Skip to main content

Executive Director for Academic and Faculty Affairs

Employer
Fashion Institute of Technology
Location
New York, New York, United States
Closing date
5 Jun 2024

View more

Job Details

Job Description:

The Executive Director for Academic and Faculty Affairs, a senior-level administrative position reporting to the Vice President for Academic Affairs, plays a crucial role in providing oversight and management in academic and faculty administration. This role demands utmost confidentiality in handling various academic and faculty affairs matters.

Reporting directly to the Vice President of Academic Affairs, the Executive Director collaborates closely with the Dean's Offices, Human Resources, the President's Office, and other stakeholders. The primary responsibilities include managing confidential information related to full-time and adjunct faculty hiring, reappointments, tenure, sabbaticals and promotion with exceptional tact, discretion, and attention to detail. Key responsibilities also include managing internal faculty programs including faculty recognition events, personnel administrative processes, and handling academic correspondence.

The Executive Director also oversees the Office of Faculty Services, providing leadership and administrative direction. The Office of Faculty Services is an administrative office that provides guidance and support to all full-time and adjunct faculty in the areas of the College Policies and Procedures; Assignment of Program (AOP); Tenure; Promotion; Reappointment; Certificates of Continuous Employment (CCE); Sabbatical Leaves and Release Time for Research applications. This office also manages the administration of the student evaluation of teaching effectiveness process.

Responsibilities & Essential Functions:
  • Faculty Hiring and Appointments:
    • Serve as the Academic Affairs point person for both full-time and adjunct faculty hiring processes in collaboration with Dean's Offices, Human Resources, and other relevant stakeholders.
    • Manage the confidential handling of information related to faculty reappointments, tenure evaluations, sabbatical leaves, and promotions, ensuring adherence to college policies and procedures.
    • Coordinate with Human Resources to meet appointment deadlines and facilitate the efficient processing of faculty appointments.
  • Faculty Programs and Administrative Processes:
    • Manage and support internal faculty programs, including but not limited to sabbatical leaves, release time for research, and Certificates of Continuous Employment (CCE), and faculty recognition events.
    • Oversee personnel administrative processes related to faculty tenure, promotion, reappointment, and other faculty career progression activities.
    • Provide guidance and support regarding college policies and procedures as related to Academic Affairs and other relevant administrative aspects.
  • Academic Correspondence:
    • Handle academic correspondence, ensuring accurate and timely communication with faculty regarding appointment details, program assignments, and other administrative matters.
    • Manage the editorial and finalization process for Academic Affairs correspondence, reports, and campus-wide announcements.
  • Oversight of the Office of Faculty Services:
    • Provide support and administrative direction to the Office of Faculty Services.
    • Support the office's responsibilities, including providing guidance and support to full-time and adjunct faculty in various areas such as college policies, tenure, promotion, and sabbatical leaves.
    • Support Faculty Services in the student evaluation of the teaching effectiveness process, ensuring its smooth operation and compliance with established protocols.
  • Collaboration and Special Projects:
    • Collaborate with various campus-wide constituencies, including Dean's Offices, Human Resources, the President's Office, and others, fostering positive working relationships.
    • Engage in special projects and initiatives directed by the Vice President for Academic Affairs, contributing to the strategic goals of the college.
  • Confidentiality and Attention to Detail:
    • Uphold the highest level of confidentiality in handling sensitive academic and faculty affairs matters.
    • Demonstrate exceptional tact, discretion, and attention to detail in managing confidential information and processes.
  • Leadership in Academic Affairs:
    • Represent Academic Affairs on campus-wide committees as requested or assigned.
    • Collaborate with the Vice President on internal and external programs and activities in alignment with the college's strategic plan.
    • Provide oversight over time and leave for Academic Affairs units.
    • Represent Academic Affairs on campus-wide committees as requested or assigned.
    • Collaborate with the Vice President on internal and external programs and activities in alignment with the college's strategic plan.
    • Provide oversight over time and leave for Academic Affairs units.
    • Consult with the Vice President of Academic Affairs on matters related to hiring above the first step, reappointment, tenure, and promotion processes.
    • Ensure that hiring, reappointment, tenure, and promotion procedures align with institutional policies and standards.
    • Maintain accurate records and documentation related to hiring, reappointment, tenure, and promotion decisions in accordance with institutional guidelines.
    • Participate in the review and revision of institutional policies and procedures related to faculty hiring, reappointment, tenure, and promotion as needed.

  • The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

    Requirements:

    Minimum Qualifications:
    • Master's degree required.
    • 5+ years of subject matter expertise directly related to faculty administration processes listed above in a college environment OR
    • 7+ years of educational administration experience in academic personnel or related fields in a college environment.

    Preferred Qualifications:
    • Doctorate degree preferred.
    • Related professional experience in higher education.

    Knowledge, Skills, & Abilities
    • Excellent written, analytical, and communication skills.
    • Strong organizational, interpersonal, and research skills.
    • Proficiency in Microsoft Office Suite and Google Workspace, along with knowledge of project management and tracking tools/platforms.
    • Keen attention to macro- and micro-level details.
    • Comprehensive understanding of academic administration processes, including faculty hiring, appointments, tenure, promotion, sabbatical leaves, and faculty career progression activities.
    • Commitment to diversity, equity, and inclusion.
    • Knowledge of/experience with a unionized environment.
    • Experience in developing, implementing, and maintaining processes related to academic administration and faculty affairs.
    • Demonstrated leadership and management effectiveness in overseeing academic and faculty affairs, including providing administrative direction to offices and teams.
    • Flexibility, adaptability, approachability, and resourcefulness.
    • Strong relationship-building and collaboration skills.
    • Commitment to upholding the highest level of confidentiality in handling sensitive academic and faculty affairs matters with exceptional tact, discretion, and attention to detail.


    Additional Information:

    Please note all offers of employment are contingent upon successful completion of the background check process.

    Salary

    Salary: $140,000-$150,000 per year, commensurate with experience and qualifications.

    Work Schedule

    Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change as needed by supervisor.

    This is a non-bargaining position.

    Benefits

    The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.
    • Retirement Plans
    • Health Care Plan and Dental Plan
    • Employee Assistance Program
    • Flexible Spending Account
    • Commuter Benefit Plan
    • FIT Tuition Exemption Program
    • Public Service Loan Forgiveness (PSLF)
    • Paid Time Off (Vacation, Personal, Sick and Holidays)
    • 4-day Summer Workweek

    For a full list of FIT benefits, visit our benefits webpage .

    Pay Equity by State Employers

    Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

    Visa Sponsorship

    Fashion Institute of Technology is not able to provide visa sponsorship for this position.

    Equal Employment Opportunity (EEO) Statement

    FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212 217.3360, titleix@fitnyc.edu.

    Americans with Disabilities Act (ADA) Requirements

    This position will be required to constantly read and comprehend, occasionally perform calculations, constantly verbally communicate, frequently analyze, and constantly write. The working conditions for this position will be on campus primarily in an office environment. The physical requirement for this position will require occasional sitting, constant standing, occasional bending, frequent walking, and occasional lifting 10 lbs. or less.

    Application Instructions:

    In order to considered for this position, please submit the following documents online:
    • Resume
    • Cover letter
    • Unofficial transcript
    • A list of three references with telephone numbers and email addresses

    Returning Applicants - Login to your FITNYC Careers Account to check your submitted application materials.

    Review of applications will begin immediately until the position is filled.

    Please note that due to the volume of applications, we will not be able to contact each applicant individually.

    Additional information about the Fashion Institute of Technology can be found at: http://www.fitnyc.edu .

    About Fashion Institute of Technology:

    The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for an Executive Director for Academic and Faculty Affairs.

    Company

    Learn more about this company

    Visit this company’s hub to learn about their values, culture, and latest jobs.

    Visit employer hub

    Learn more about this company

    Visit this company’s hub to learn about their values, culture, and latest jobs.

    Visit employer hub

    Get job alerts

    Create a job alert and receive personalised job recommendations straight to your inbox.

    Create alert

    Similar jobs