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Operations Coordinator

Employer
Lingua Franca
Location
New York City, New York (US)
Salary
$50,000-$70,000 DOE
Closing date
5 Jun 2024

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Function
Operations
Level
Coordinator / Executive
Contract Type
Permanent
Hours
Full Time

Job Details

Position Summary

We are seeking a highly organized and proactive Operations Coordinator to join our team and work directly under our Brand President. The Operations Coordinator is responsible for providing comprehensive support and ensuring efficient operations with a high level of professionalism and confidentiality. This is a hands-on position that requires exceptional organizational skills, attention to detail, and a proactive approach to problem-solving. The ideal candidate will be energized by the fast-paced nature of our business and thrive in a dynamic and collaborative environment.

Primary Responsibilities

  • Coordinate day-to-day business operations and perform general office administrative and clerical duties to free up time and enhance productivity.
  • Streamline workflows and create systems to enhance operational efficiency
  • Office management: order, store and organize all office supplies, and keep office, neat, clean, and orderly; manage and distribute mail.
  • Research, prioritize, and follow up on internal issues and concerns, including those that are sensitive or confidential.
  • Compose internal correspondence, memos, workflow instructions, and company policies, distributing as needed.
  • Organize information and records systematically, ensuring easy access and retrieval when needed.
  • Create agendas for key meetings, take well-organized and detailed meeting notes, distribute to team and ensure follow-up on action items.
  • Exercises independent judgment to plan, prioritize, and organize diversified workload, recommending changes in office practices and procedures.
  • Collaborate with any team or project as required, assisting with non-specialized ad hoc tasks.
  • Utilize Excel to create reports and track various metrics to support decision-making.
  • Proactively identify opportunities to improve processes and streamline workflows.
  • Assist with onboarding new employees, including preparing materials and coordinating training sessions
  • Attend meetings and take detailed notes, ensuring follow-up on action items
  • Support executive staff with administrative tasks, including scheduling meetings and handling correspondence
  • Handle ad hoc tasks and projects as assigned

Qualifications

  • 1-3 years of experience in a similar role, preferably in a fast-paced environment
  • Bachelor's degree in Business Administration, Operations Management, or a related field preferred
  • Exceptional organizational skills and attention to detail
  • Proven ability to create systems and solve problems
  • Strong communication and interpersonal skills
  • Ability to thrive in a dynamic and collaborative team environment
  • A desire to contribute to the success of a growing company
  • Ability to juggle multiple projects, manage time, multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Inherently flexible, adapting to change quickly and easily and with a positive attitude. Proactive mindset with a willingness to take initiative and solve problems independently.
  • Ability to effectively share information and communicate issues and solutions to all levels of business.
  • Proficiency in Microsoft Excel and/or Google Sheets is essential; experience with formulas, pivot tables, and data analysis is highly desirable.
  • Proficiency in Adobe Creative Suite, Photoshop, InDesign, a plus
  • Proficiency in Google Suite Experience with Shopify, a plus
  • Familiarity with project management tools/software is a plus.

Compensation and Benefits

  • Competitive salary based on experience
  • Opportunity for growth and advancement within the company
  • Health insurance, PTO and Paid Holidays, 401K, FSA, Employee discounts, Weekly paid lunches, 

 

Lingua Franca is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. We are committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

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